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Chronic Absenteeism

Chronic absenteeism is calculated using a three-step process. First, a student's end-of-year membership is determined by dividing the student’s total days present, absent, and unscheduled by the total days in session for a given school. If the student's average daily membership is 50 percent or greater in a given school year, the student is included in the school’s chronic absenteeism calculation. Next, a student is determined to be chronically absent if the rate of their days absent divided by their total days in membership is greater than or equal to 10 percent. Lastly, to determine the school chronic absenteeism rate, the number of students that are absent 10 percent or more is divided by the total number of students with membership greater than or equal to 50 percent of a school’s end-of-year membership.

More resources on Chronic Absenteeism can be found on the Attendance & Truancy webpage.

Seclusion and Restraint

The Code of Virginia (8VAC20-750-90) requires school divisions statewide to submit data annually to the Virginia Department of Education (VDOE) on incidents of seclusion and restraint. "Restraint" means mechanical restraint, physical restraint, or pharmacological restraint. "Seclusion" means the involuntary confinement of a student alone in a room or area from which the student is physically prevented from leaving. These incidents shall include those that occurred in public elementary and secondary schools (8VAC20-750-60). For 2019-2020 and 2020-2021, this data was only reported for special education students in private schools. Starting in 2021-2022, it is a reporting requirement for all public school students.

More resources on Seclusion and Restraint can be found on the Technical Assistance and Guidance webpage.  

Student Behavior and Administrative Response

The Code of Virginia (§22.1-279.3:1) requires school divisions statewide to submit data annually to the Virginia Department of Education (VDOE) on events of student behavior and the administrative responses to the behavior. These events shall include those that occurred on school property, on a school bus, or at a school-sponsored activity.  Unlike the Discipline, Crime and Violence collection (DCV) that was retired after the 2020-2021 school year, SBAR captures all the behaviors of each student in each event.  Additionally, the administrative response to each student can include one or more behavioral interventions, institutional supports or disciplinary sanctions. 

Some events report multiple behaviors for one or more students.

More resources on SBAR can be found on the Student Behavior and Administrative Response data collection webpage 

Discipline, Crime & Violence

The Code of Virginia requires school divisions to submit data to VDOE on incidents of discipline, crime and violence (DCV). Current reports contain selected comparisons to prior years. DCV data are used also to complete federal reports required by the Gun-Free Schools Act of 1994 (GFSA) and the Individuals with Disabilities Education Act (IDEA). GFSA requires annual reporting of the number of students suspended or expelled statewide for possessing or bringing firearms on school property. IDEA contains requirements for reporting disciplinary actions involving students with disabilities.

Safe Schools Information Resource (SSIR)

Safe Schools Information Resource (SSIR): School Crime & Safety is a Web-based reporting tool that allows users to display school-safety data at the state, division and school levels. SSIR supports prevention-program planning and management while increasing public access to school-safety data.

Student Truancy

Divisions are required to report student level attendance data for each student; this includes the number of unexcused absences per the Code of VA 8VAC20-730-30. This is collected on the Student Record Collection (SRC) in conjunction with the Court Referral code to determine student truancy. The data below are a count of students with six or more unexcused absences and were either referred to court directly, or their guardian was referred to court, for student truancy.