Positions and Exits Collection

The Positions and Exits Collection enables the Commonwealth and school divisions to comply with the reporting requirements necessary to address critical staff shortages by position and geographic region, measure growth and decline of required staffing levels, and evaluate the reasons licensed personnel leave the field. The collection reduces the reporting burden on school divisions by replacing several older collections. 

Questions or comments relating to the Position and Exits Collections should be directed to the Office of Data Services at RESULTSHELP@doe.virginia.gov.

2024-2025 Positions and Exits Collection

Support Documents

• Data Elements Excel | PDF
• Data File Template
• Layout for Tab-Delimited File

Resources

Codes

• Positions with Details
• Positions without Details
• Race Ethnicity Codes
• Reasons for Leaving

Reports

• Staffing and Vacancy Report 

Superintendent Correspondence

• End-of-Year PEC Superintendent’s Memo #130-23
• Summer PEC Superintendent's Memo #132-23
• Fall PEC Collection Guide
• EOY Collection Guide
• Summer Collection Guide

Training and Presentations

• Positions and Exits Kick-off webinar
• 2023 Summer PEC Training
• Fall PEC Overview
• Instructions for EOY PEC Collection