Superintendent's Memos 2020

December 31, 2020

• MEMO 332-20
  Update on the English Language Proficiency Assessments for the 2020-2021 School Year (Word)

December 18, 2020

• MEMO 331-20
  Waiver of Requirement for Expedited Retakes for Grades 3 through 8 Standards of Learning Assessments (Word)
• MEMO 330-20
  Proposed Revised World Language Standards of Learning: Public Hearing (Word)
• MEMO 329-20
  2020-2021 Federal Program Monitoring Schedule for Title IX, Part A, the Education of Homeless Children and Youth Program (McKinney-Vento) (Word)
  
  • MEMO 329-20, Attachment A: 2020-2021 McKinney-Vento Federal Program Monitoring Schedule (Word)
• MEMO 328-20
  2020-2021 Federal Program Monitoring for Title II, Part A, and Title IV, Part A, under the Elementary and Secondary Education Act of 1965, as Amended (Word)
  
  • MEMO 328-20, Attachment A: 2020-2021 Federal Program Monitoring Schedule (Word)
  • MEMO 328-20, Attachment B: Federal Program Monitoring Schedule 2020-2021 through 2022-2023 (Word)
• MEMO 327-20
  Public Comments for the Proposed Model Policies for the Treatment of Transgender Students in Virginia’s Public Schools (Word)
• MEMO 326-20
  Federal Program Monitoring of the School Nutrition Programs in 2020-2021 (Word)
  
  • MEMO 326-20, Attachment A: School Nutrition Programs FPAR Schedule 2020-2021 (Word)
  • MEMO 326-20, Attachment B: School Nutrition Programs FPARs Postponed to 2021-2022 (Word)
  • MEMO 326-20, Attachment C: Fiscal Year 2019-2020 SFSP and 2020-2021 CACFP Administrative Review Schedule (Word)

December 16, 2020

• MEMO 325-20
  2020-2022 Amended Biennial Budget as Introduced by Governor Northam (Word)
  
  • MEMO 325-20, Attachment A: Governor’s Amended Budget for the 2020-2022 Biennium (Word)

December 11, 2020

• MEMO 324-20
  CARES Act ESSER Fund State Set-Aside Awards to Part-time Regional Programs (Word)
  
  • MEMO 324-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 324-20, Attachment B: CARES Act ESSERF State Set-aside Part-time Regional Program Allocations (XLS)
  • MEMO 324-20, Attachment C: CARES Act ESSERF State Set-aside Fund Terms of Grant Award (Word)
• MEMO 323-20
  Awarding High School Credit for Dual Enrollment Coursework (Word)
• MEMO 322-20
  2020-2021 Title I, Part A, Comparability Report (Word)
• MEMO 321-20
  Guidelines for the Provision of Behavior Analysis in Public Schools (Word)
• MEMO 320-20
  2020-2021 Career and Technical Education – Creating Excellence Awards Application (Word)
  
  • MEMO 320-20, Attachment A: Secondary Application Packet (Word)
• MEMO 319-20
  Additional CARES Act State Set-Aside Awards to School Divisions (Word)
  
  • MEMO 319-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 319-20, Attachment B: Additional CARES Act ESSER and GEER Fund Division Allocations (XLS)
  • MEMO 319-20, Attachment C: CARES Act ESSER and GEER State Set-Aside Fund Terms of Grant Award (Word)
• MEMO 318-20
  Deeper Learning Science Module Developer Request (Word)

December 4, 2020

• MEMO 317-20
  NAEP 2021 Postponement (Word)
• MEMO 316-20
  Update to the Emergency Guidelines for Locally Awarded Verified Credits for Students Impacted by Ongoing Pandemic Conditions (Word)
• MEMO 315-20
  Announcing Virginia’s 2020 Bureau of Justice Assistance STOP School Violence Grant Funding (Word)
• MEMO 314-20
  2021-2022 Special Education Annual Plan/Part B Flow-Through Application (Word)
• MEMO 313-20
  CARES Act Awards to Administer and Conduct an Alignment Study on Certain Student Growth Assessments (Word)
  
  • MEMO 313-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 313-20, Attachment B: CARES Act ESSER Fund Student Growth Assessment Division Awards (XLS)
  • MEMO 313-20, Attachment C: CARES Act ESSER Fund Student Growth Assessment Terms of Grant Award (Word)
• MEMO 312-20
  Jobs for Virginia Graduates Competitive Grant Award Application for School Year 2020-2021 (Word)
  
  • MEMO 312-20, Attachment A: Jobs for Virginia Graduates (JVG) Competitive Grant Award Program Introduction and Application Packet (Word)

November 20, 2020

• MEMO 311-20
  Emergency Guidelines for the Use of Local Performance Assessments to Verify Credits in Writing for the 2020-2021 School Year (Word)
• MEMO 310-20
  EdEquityVA Week: November 30 – December 4, 2020 (Word)
• MEMO 309-20
  Navigating EdEquityVA Framework - Virginia’s Road Map to Equity (Word)
• MEMO 308-20
  Individuals with Disabilities Education Act Maintenance of Effort (IDEA MOE) Requirements for School Divisions 2019-2020 (Word)
  
  • MEMO 308-20, Attachment A: IDEA MOE Guidance Document (Word)
  • MEMO 308-20, Attachment B: IDEAMOE Application User's Manual (Word)
• Memo 307-20
  Emergency Guidelines for the Use of Local Alternative Assessments in Lieu of the Virginia Studies, Civics and Economics, and Grade 8 Writing Standards of Learning Tests for the 2020-2021 School Year (Word)
• Memo 306-20
  STEM Competition Team Grant Initiative (Word)
  
  • Memo 306-20, Attachment A: STEM Competition Team Grant Initiative - Guidance Document (Word)
  • Memo 306-20, Attachment B: STEM Competition Team Grant Initiative - Application Packet (Word)
• Memo 305-20
  Approved School Year 2020-2021 USDA Equipment Assistance Grant Awards (Word)
  
  • Memo 305-20, Attachment A: List of Schools Applying for and Awarded Equipment Grants (XLS)

November 13, 2020

• Memo 304-20
  Periodic Reporting Requirement to Ensure Eligibility for Length of School Term Waiver (Word)
  
  • Memo 304-20, Attachment A: November 2020 Periodic Division Report Questions (PDF)
• Memo 303-20
  Approved Alternative Breakfast Service Model Funding for 2020-2021 (Word)
  
  • Memo 303-20, Attachment A: List of Schools Approved and Not-Approved for BaB Funding - This attachment has been REVISED. Refer to Superintendent's Memo 160-21, Attachment A (XLSX) for the updated list
• Memo 302-20
  Computer Science Education Week (Word)

November 6, 2020

• Memo 301-20
  Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST) Program (Word)
• Memo 300-20
  U.S. Department of Education Approval of Waiver Request - Section 4201(b)(1) of the Every Student Succeeds Act (ESSA) (Word)
• Memo 299-20
  U.S. Department of Education Issues Updated Guidance on Equitable Services under the CARES Act (Word)
• Memo 298-20
  Additional Details regarding Standards of Learning (SOL) Testing in 2020-2021 (Word)
• Memo 297-20
  Virginia Tech/University of Utah Survey on COVID-19’s Effect on Educators Now Available to Virginia School Divisions (Word)
• Memo 296-20
  Call for Applications for Early Childhood Advisory Committee (ECAC) (Word)
  
  • Memo 296-20, Attachment A: Application Form for Virginia Board of Education’s Early Childhood Advisory Committee (Word)

October 30, 2020

• MEMO 295-20
  New Division-Based and Content-Based Resources to #GoOpenVA (Word)
• MEMO 294-20
  Resources for Serving Students with Sensory Disabilities (Word)
  • MEMO 294-20, Attachment A: Resources for Serving Students with Sensory Disabilities (Word)
• MEMO 293-20
  Revisions to 2020-2021 Title I, Part A, and Title I, Part D, Subpart 2, Allocations under the Elementary and Secondary Education Act of 1965 (Word)
  • MEMO 293-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 293-20, Attachment B: Revised 2020-2021 ESEA Title I, Part A, and Title I, Part D, Subpart 2 Grant Allocations (XLS)
• MEMO 292-20
  Revisions to 2019-2020 Title I, Part A, and Title I, Part D, Subpart 2, Allocations under the Elementary and Secondary Education Act of 1965 (ESEA) (Word)
  • MEMO 292-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 292-20, Attachment B: Revised Elementary and Secondary Education Act of 1965, Title I, Part A, and Title I, Part D, Subpart 2, 2019-2020 Grant Allocations (XLS)
• MEMO 291-20
  Revised CARES Act State Set-Aside Awards to School Divisions (Word)
  • MEMO 291-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 291-20, Attachment B: Revised CARES Act ESSER and GEER Fund Division Allocations (XLS)
  • MEMO 291-20, Attachment C: CARES Act ESSER and GEER State Set-Aside Fund Terms of Grant Award (Word)
• MEMO 290-20
  Training Opportunity – Military Family Symposium: Empowerment Through the Use of Virginia Special Education Resources (Word)
• MEMO 289-20
  Adoption of the Amended 2020-2022 Biennial Budget (HB 5005/SB 5015) by the 2020 Special Session I General Assembly (Word)
  • MEMO 289-20, Attachment A: Special Session I 2020 General Assembly Adopted Amendments to Governor Northam’s Amended 2020-2022 Biennial Budget (HB 5005/SB 5015) (Word)
• MEMO 288-20
  2020-2021 Federal Program Monitoring for Certain Programs under the Elementary and Secondary Education Act of 1965, as Amended (Word)
  
  • MEMO 288-20, Attachment A: 2020-2021 Federal Program Monitoring Schedule (Word)
  • MEMO 288-20, Attachment B: Federal Program Monitoring Five-Year-Schedule 2020-2021 through 2024-2025 (Word)
• MEMO 287-20
  National School Psychology Week (NSPW) November 9-13, 2020 (Word)

October 23, 2020

• MEMO 286-20
  Adoption of the Edits from the Governor’s Commission on African American History Education (Word)
• MEMO 285-20
  Revisions to 2019-2020 Title I, Part C, Education of Migratory Children Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (Word)
  
  • MEMO 285-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 285-20, Attachment B: Revised Title I, Part C, Education of Migratory Children 2019-2020 Grant Allocations (Word)
• MEMO 284-20
  Extension to the English Language Proficiency Assessments Test Administration Schedule for the 2020-2021 School Year (Word)
  
  • MEMO 284-20, Attachment A: Revised 2020-2021 English Language Proficiency Assessments Test Administration Schedule (Word)
• MEMO 283-20
  Reports to Law Enforcement (Word)
  
  • MEMO 283-20, Attachment A: Guidance of Reports of Certain Acts to School Authorities (Word)

October 16, 2020

• MEMO 282-20
  Virginia Preschool Initiative Enrollment Waiver for Funding of Slots Filled October 2 through January 8, 2021 (Word)
  
  • MEMO 282-20, Attachment A: VPI Allocated Slots for FY21 (XLS)
• MEMO 281-20
  Data to Support Student Academic and Career Planning; Attachment (Word)
  
  • MEMO 281-20, Attachment A: Top 100 professions in the Commonwealth by median pay and the education, training, and skills required for each such profession (Word)
  • MEMO 281-20, Attachment B: Top 10-degree programs at institutions of higher education in the Commonwealth by median pay of program graduates (Word)
• MEMO 280-20
  Navigating EdEquityVA - Equity Audit Tool (Word)
• MEMO 279-20
  2020-2021 Individuals with Disabilities Education Act Proportionate Set-Aside Requirements (Word)
  
  • MEMO 279-20, Attachment A: IDEA Proportionate Set-Aside Guidance Document (Word)
• MEMO 278-20
  2020-2021 Title I, Part C, Education of Migratory Children Consortium Incentive Grant Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (Word)
  
  • MEMO 278-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 278-20, Attachment B: Title I, Part C, Education of Migratory Children Migrant Education Program Consortium Incentive Grants 2020-2021 Allocations (XLS)
  • MEMO 278-20, Attachment C: Elementary and Secondary Education Act of 1965, Title I, Part C, Education of Migratory Children Consortium Incentive Grant Terms of Grant Award 2020-2021 (Word)
• MEMO 277-20
  2021 United States Senate Youth Program (Scholarship Opportunities for High School Juniors and Seniors) (Word)
  
  • MEMO 277-20, Attachment A: Student Application 2021 United States Senate Youth Program (Word)
  • MEMO 277-20, Attachment B: Student Essay Response 2021 United States Senate Youth Program (Word)
• MEMO 276-20
  House Joint Resolution No. 91 (2020) Regarding the Civil Rights and Dignity of All Virginians (Word)
• MEMO 275-20
  Updates to the Online Desmos Virginia Graphing Calculator for the 2020-2021 School Year (Word)
• MEMO 274-20
  Just in Time Mathematics Quick Checks (Word)

October 9, 2020

• MEMO 273-20
  Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions (Word)
  
  • MEMO 273-20, Attachment A: Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions - CARES Act CRF Division Allocation Awards (XLS)
  • MEMO 273-20, Attachment B: Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions - Division Superintendent’s Certification (PDF)
  • MEMO 273-20, Attachment C: Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions - Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 273-20, Attachment D: Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions - CARES Act CRF Terms of Grant Award (Word)
  • MEMO 273-20, Attachment E: Federal Coronavirus Relief Funds (CRF) Awarded to School Divisions  - FFATA Reporting (Word)
• MEMO 272-20
  Remote Learning for Inclement Weather Days (Word)
• MEMO 271-20
  Ransomware Information and Awareness  (Word)
• MEMO 270-20
  Student Immunization Status Report Instructions (Word)
• MEMO 269-20
  2020-2021 National ESEA Distinguished Schools Recognition Program (Word)
  
  • MEMO 269-20, Attachment A: National ESEA Distinguished Schools Recognition Program – 2020-2021 School Intent to Apply Form (Word)
  • MEMO 269-20, Attachment B: National ESEA Distinguished Schools Recognition Program – 2020-2021 Instructions for Developing the Application (Word)
  • MEMO 269-20, Attachment C: National ESEA Distinguished Schools Recognition Program – 2020-2021 School Participation Form (Word)
• MEMO 268-20
  2020 Title I, Part D, Subpart 2, Count of Children who are Neglected or Delinquent (N or D) in School Divisions (Word)
  
  • MEMO 268-20, Attachment A: Guidance for Identifying Eligible Institutions and Counting Children who are Neglected or Delinquent (Word)
  • MEMO 268-20, Attachment B: Directions for Using the Annual October Count Application in SSWS (Word)
• MEMO 267-20
  Inclusion of Presumptive English Learners (ELs) in the Title III Funding Count and the Pre-ID Upload for the ACCESS for ELLs Assessment (Word)
• MEMO 266-20
  U.S. Department of Education Letter on Equitable Services under the CARES Act (Word)
• MEMO 265-20
  New COVID-19 Q&A Documents Released by the U. S. Department of Education (Word)

October 2, 2020

• MEMO 264-20
  Professional Standards for New School Nutrition Directors and the New Director’s Academy (Word)
  
  • MEMO 264-20, Attachment A: Certification of New School Nutrition Program Director (Word)
  • MEMO 264-20, Attachment B: 2020 New Director’s Academy Dates and Registration Links (Word)
• MEMO 263-20
  2021 Governor’s Summer Residential Program (Word)
  
  • MEMO 263-20, Attachment A: Important Dates Associated with 2021 Governor’s Summer Residential Programs (Word)
• MEMO 262-20
  Pupil Transportation Report 2019-2020 (Word)
• MEMO 261-20
  CARES Act State Set-Aside Awards to School Divisions (Word)
  
  • MEMO 261-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 261-20, Attachment B: FFATA Reporting (Word)
  • MEMO 261-20, Attachment C: CARES Act ESSER and GEER Fund Division Allocations (XLS)
  • MEMO 261-20, Attachment D: CARES Act ESSER and GEER State Set-aside Fund Terms of Grant Award (Word)
• MEMO 260-20
  Computer Science in Your Neighborhood Competition (Word)
• MEMO 259-20
  2019-2020 and 2020-2021 Federal Procurement Monitoring of School Nutrition Programs (Word)
  
  • MEMO 259-20, Attachment A: Procurement Review Three-Year Review Cycle (XLS)
• MEMO 258-20
  2020 General Assembly Revisions to the Standards of Quality (SOQ) (Word)
  
  • MEMO 258-20, Attachment A: 2020 Standards of Quality (Word)
• MEMO 257-20
  Virginia Preschool Initiative Provisionally Licensed Teacher Incentive Program (Word)
  
  • MEMO 257-20, Attachment A: VPI Provisionally Licensed Teacher Incentive Program Application 20-21 (Word)
  • MEMO 257-20, Attachment B: VPI Provisionally Licensed Teacher Incentive Program FAQ (Word)
• MEMO 256-20
  Call for Nominations for Vacancy on the State Special Education Advisory Committee (Word)
  
  • MEMO 256-20, Attachment A: Nomination Form for State Special Education Advisory Committee (Word)
• MEMO 255-20
  Disability History and Awareness Month (Word)

September 25, 2020

• MEMO 254-20 
  Seeking Nominations (High School Seniors) for the 2021 Presidential Scholars (Word)
  
  • MEMO 254-20, Attachment A: VDOE 2021 Presidential Scholars Nomination Form (Word)
  • MEMO 254-20, Attachment B: VDOE 2021 Presidential Scholars Nomination Form (PDF)
• MEMO 253-20
  Federal Grant Awards Ending September 30, 2020 (Word)
• MEMO 252-20
  Final Virginia IEP Cohort (Word)
• MEMO 251-20
  Update on the Submission of the Students with Intensive Support Needs Application (SISNA) Virginia Department of Education (VDOE) Intensive Support Services Funding Project (Word)

September 21, 2020

• MEMO 250-20
  Required Actions from the Differentiated Monitoring and Support Letter from the U. S. Department of Education’s Office of Special Education Programs (Word)

September 18, 2020

• MEMO 249-20
  Update on New Standards of Learning Tests in Reading and History and Social Science (Word)
• MEMO 248-20
  Opportunity to Comment on a Waiver from the United States Department of Education on the Number of Students Being Assessed on the Virginia Alternate Assessment (Word)
• MEMO 247-20
  Interim Final Rule on Equitable Services under the CARES Act No Longer in Effect (Word)
• MEMO 246-20
  2020-2021 Green Ribbon Schools (Word)
• MEMO 245-20
  Report of Children with Disabilities Receiving Special Education on December 1, 2020 (Word)
• MEMO 244-20
  Celebrate Virginia Farm to School Week: October 5-9, 2020 (Word)
• MEMO 243-20
  The New Teachers Program Data Collection for the Mentor Teacher Program and Career Switcher Program (Word)
• MEMO 242-20
  Virginia School Survey of Climate and Working Conditions (Word)

September 11, 2020

• MEMO 241-20
  Opportunity to Comment on a Waiver Request - Section 4201(b)(1) of the Every Student Succeeds Act (ESSA) (Word)
• MEMO 240-20
  Opportunity to Comment on an Amendment to Virginia’s Every Student Succeeds Act of 2015 (ESSA) State Plan (Word)
• MEMO 239-20
  Medicaid and Schools Virtual Training Sessions (Word)
  
  • MEMO 239-20, Attachment A: Medicaid and Schools Annual Training Agenda  (Word)
• MEMO 238-20
  Virginia Preschool Initiative (VPI) Web-based Data Collection and Fall Verification Reporting Requirements for Fiscal Year 2021 (July 1, 2020 through June 30, 2021) DUE: October 16, 2020 (Word)
  
  • MEMO 238-20, Attachment A: VPI Verification Reporting Requirements for 2020-2021 (Word)
• MEMO 237-20
  Virginia’s Initiative to Advance Effective Instruction and Interactions in Public School-based Pre-K (Word)

September 4, 2020

• MEMO 236-20
  Updates to Phonological Awareness Literacy Screening for Prekindergarten (PALS-PreK) Fall Testing (Word)
• MEMO 235-20
  September is Suicide Prevention Month (Word)
• MEMO 234-20
  2020-2021 Fall Student Record Collection and Miscellaneous Statistics
  Due: October 16, 2020 (Word)
• MEMO 233-20
  2020-2021 Title I, Part A, and Title I, Part D, Subpart 2, Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 233-20, Attachment A:  Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 233-20, Attachment B: Title I, Part A and Title I, Part D, Subpart 2 Grant Allocations, September 2020 (XLS)
  • MEMO 233-20, Attachment C: Title I, Part A - Improving Basic Programs Terms of Grant Award 2020-2021 (Word)
  • MEMO 233-20. Attachment D: Title I, Part D, Subpart 2 Education of Children and Youth Who Are Neglected, Delinquent, or At-risk Terms of Grant Award 2020-2021 (Word)
• MEMO 232-20
  Opportunity to Comment on Virginia’s Request from Certain Requirements of the Every Student Succeeds Act of 2015 (ESSA) (Word)
• MEMO 231-20
  2021 U. S. Presidential Scholars Nomination Process for Students in Career and Technical Education (Word)
  
  • MEMO 231-20, Attachment A: U.S. Presidential Scholars in Career and Technical Education, Criteria for Candidate Identification and Nomination (Word)

August 28, 2020

• MEMO 230-20
  Statutory and Regulatory Instructional Expectations for the 2020-2021 School Year (Word)
• MEMO 229-20
  New African American History Elective Course Update (Word)
• MEMO 228-20
  2020-2021 Discipline, Crime, and Violence Data Collection (Word)
• MEMO 227-20
  Local Gifted Education Technical Review Process (Word)
  
  • MEMO 227-20, Attachment A: Local Plan Submission Schedule to the Virginia Department of Education (Word)
• MEMO 226-20
  2019-2020 Annual Report, Programs for the Gifted (Word)
• MEMO 225-20
  Coordinating Services with the Virginia Department for Aging and Rehabilitative Services and Local School Divisions (Word)
• MEMO 224-20
  Homebound Instruction Services Data Reporting (Word)
• MEMO 223-20
  Virtual Virginia Datathon (Word)
• MEMO 222-20
  Data Collection for National Board Certification Incentive Awards (Word)
• MEMO 221-20
  Local Interagency Agreement for Responding to Reports of Child Abuse and Neglect (Word)
• MEMO 220-20
  2020-2021 Title II, Part A, Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 220-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 220-20, Attachment B: Elementary and Secondary Education Act of 1965, Title II, Part A, 2020-2021 Grant Allocations (XLS)
  • MEMO 220-20, Attachment C: Elementary and Secondary Education Act of 1965, Title II, Part A, Terms of Grant Award (Word)
• MEMO 219-20
  Virtual Virginia AP Exam Reimbursement & Programs (Word)

August 21, 2020

• MEMO 218-20
  Fees or Charges for Instructional Materials (Word)
• MEMO 217-20
  Vision Screening Grant for Fiscal Year 2021 (Word)
  
  • MEMO 217-20, Attachment A: Forty percent or Greater Free Lunch (XLS)
• MEMO 216-20
  Virginia Civics Education and Engagement Survey for High School Students (Word)

August 18, 2020

• MEMO 215-20
  2020 Special Session I of the General Assembly (Word)
  
  • MEMO 215-20, Attachment A: Sales Tax Impacts to State Distributions to School Divisions (XLS)

August 14, 2020

• MEMO 214-20
  Updates to Phonological Awareness Literacy Screening (PALS) Fall Testing for Grades K-3 (Word)
• MEMO 213-20
  Culturally Relevant and Inclusive Education Practices Advisory Committee (Word)
• MEMO 212-20
  Public Comments for the Proposed Guidance and Model Policy for the Notification of Protective Orders in Public Elementary and Secondary Schools (Word)
• MEMO 211-20
  Assessment Options for Virginia Kindergarten Readiness Program (VKRP) - Early Mathematics Assessment System (EMAS) and Child Behavior Rating Scale (CBRS) (Word)
  
  • MEMO 211-20, Attachment A: VKRP Kindergarten Manual Fall 2020 (PDF)
• MEMO 210-20
  Legislative Changes, Effective July 1, 2020, Affecting the Employment and Hiring of Individuals with Certain Convictions (Word)

August 7, 2020

• MEMO 209-20
  COVID-19 Exposure Notification App Availability (Word)
• MEMO 208-20
  Compliance with the Code of Virginia in School Year 2019-2020 (Word)
• MEMO 207-20
  Flexibility for the K-3 Class Size Reduction Program (Word)
• MEMO 206-20
  Appointment of a Division Superintendent (Word)
  
  • MEMO 206-20, Attachment A: Certificate of Appointment (Word)
  • MEMO 206-20, Attachment B: Oath of Superintendent (Word)
• MEMO 205-20
  Legislative Updates that Impact the Code of Student Conduct Policy (Word)
• MEMO 204-20
  Science Textbook Public Comment (Word)
• MEMO 203-20
  Call for Nominations for Vacancy on the State Special Education Advisory Committee (Word)
  
  • MEMO 203-20, Attachment A: Nomination Form for State Special Education Advisory Committee (Word)
• MEMO 202-20
  2020-2021 Science, Technology, Engineering, and Mathematics (STEM) Teacher Recruitment and Retention Incentives (Word)
• MEMO 201-20
  2020-2021 Master Schedule Collection (Word)
• MEMO 200-20
  Flexibility of Requirements for Licensure of Instructional Personnel (Word)
• MEMO 199-20
  2020-2021 Title I, Part C, Education of Migratory Children Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 199-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 199-20, Attachment B: Title I, Part C, Education of Migratory Children 2020-2021 Grant Allocations (XLS)
  • MEMO 199-20, Attachment C: Elementary and Secondary Education Act of 1965, as Amended, Title I, Part C, Terms of Grant Award (Word)

August 4, 2020

• MEMO 198-20
  Information Concerning 2021-2022 Accreditation Ratings (Word)

July 31, 2020

• MEMO 197-20
  SNP Federal Fiscal Year 2020 Competitive Equipment Grant Application (Word) (Revised August 21, 2020)
  
  • MEMO 197-20, Attachment A: Government wide Regulations, Principles, and Assurances (Word) (Revised August 21, 2020)
• MEMO 196-20
  2020-2021 Title V, Part B, Subpart 2, Rural and Low-Income School Program Allocations under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 196-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 196-20, Attachment B: Elementary and Secondary Education Act of 1965 Title V, Part B, Subpart 2, Rural and Low-Income School Program, 2020-2021 Grant Allocations (xlsx)
  • MEMO 196-20, Attachment C: Elementary and Secondary Education Act of 1965 Title V, Part B, Subpart 2, Terms of Grant Award (Word)
• MEMO 195-20
  2020-2021 Title III, Part A, Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 195-20, Attachment A: Additional Required Special Terms and Conditions For Grant Awards or Cooperative Agreements (Word)
  • MEMO 195-20, Attachment B: Elementary and Secondary Education Act of 1965, Title III, Part A, 2020-2021 Grant Allocations (xlsx)
  • MEMO 195-20, Attachment C: Elementary and Secondary Education Act of 1965, Title III, Part A, Terms of Grant Award (Word)
• MEMO 194-20
  Updates to the Understand Scoring Application (Word)

July 24, 2020

• MEMO 193-20
  Department of Labor and Industry Emergency Temporary Standard for K12 Schools (Word)
  
  • MEMO 193-20, Attachment A: Department of Labor and Industry Emergency Temporary Standard (PDF)
• MEMO 192-20
  Regulations Governing the Use of Restraint and Seclusion in Elementary and Secondary Schools in Virginia (Word)
• MEMO 191-20
  2020-2021 Student Record Collection (Word)
• MEMO 190-20
  Career and Technical Education Civil Rights Annual Notice (Word)
• MEMO 189-20
  Career and Technical Education Federal Program Monitoring Review System (Word)
• MEMO 188-20
  Tracking Attendance for the 2020-2021 School Year (Word)
• MEMO 187-20
  English Language Proficiency Assessments Test Administration Schedule for the 2020-2021 School Year (Word)
  
  • MEMO 187-20, Attachment A: 2020-2021 English Language Proficiency Assessments Test Administration Schedule (Word)
• MEMO 186-20
  Release of July 1, 2019 School-Age Population Estimates Used to Distribute Fiscal Year 2022 Sales Tax Revenues, and Estimate Review Process (Word)
  
  • MEMO 186-20, Attachment A: School-Age Population Estimates – Total and Percent Change 2018 to 2019 (xlsx)
• MEMO 185-20
  Changes to Virginia Preschool Initiative Monitoring for 2020-2021 and Program Information for School Based Early Childhood Programs (Word)
  
  • MEMO 185-20, Attachment A: 2020-2021 VPI Monitoring Schedule (Word)
• MEMO 184-20
  PreK Pilot for Child Behavior Rating Scale (CBRS) - Virginia Kindergarten Readiness Program (VKRP) (Word)

July 17, 2020

• MEMO 183-20
  Career and Technical Education Reimbursement for Workplace Readiness Skills for the Commonwealth and/or Other Industry Certification Assessment Allocations and Reimbursement Request Forms for June 2020 and School Year (SY) 2020-2021 (Word)
  
  • MEMO 183-20, Attachment A: FY 2021 (School Year 2020-2021) WRS for the Commonwealth and/or Other Industry Certification Assessments, Allocation by School Division (Word)
  • MEMO 183-20, Attachment B: FY 2021 (School Year 2020-2021) WRS for the Commonwealth and/or Other Industry Certification Assessments, Allocation by Regional CTE Center (Word)
  • MEMO 183-20, Attachment C: CTE WRS for the Commonwealth and/or Other Industry Certification Assessments Reimbursement Request Form (Word)
• MEMO 182-20
  IDEA, P.L. 116-94, 2020-2021 Part B Sections 611 and 619 Subgrant Awards for Special Education (Word)
  
  • MEMO 182-20, Attachment A: Section 611, Flow-through Funds (XLS)
  • MEMO 182-20, Attachment B: Section 619, Pre-school Funds (XLS)
  • MEMO 182-20, Attachment C: Special Terms and Conditions (Word)
• MEMO 181-20
  CARES Act State Set-Aside Funding Application Released to School Divisions (Word)
• MEMO 180-20
  Planning for School Meals in SY 2020-2021 (Word)
• MEMO 179-20
  Additional Guidance from the U.S. Department of Education Regarding the Individuals with Disabilities Education Act (Word)
• MEMO 178-20
  Data Collection: 2019-2020 Annual School Report – Financial Section - Due Date: September 15, 2020 (Word)
  • MEMO 178-20, Attachment A: Account Structure for 2019-2020 ASRFIN (Word)
• MEMO 177-20
  2020-2021 Title IV, Part A, Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 177-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 177-20, Attachment B: Elementary and Secondary Education Act of 1965, Title IV, Part A, 2020-2021 Grant Allocations (xlsx)
  • MEMO 177-20, Attachment C: Elementary and Secondary Education Act of 1965, Title IV, Part A, Terms of Grant Award (Word)
• MEMO 176-20
  Update on Virginia Department of Education Intensive Support Services Funding Project (Word)
• MEMO 175-20
  Student Enrollment Requirements – School Year 2020-2021 (Word)

July 10, 2020

• MEMO 174-20
  Update on the Revised Suicide Prevention Guidelines for Virginia Public Schools (Word)
• MEMO 173-20
  Changes to the Phonological Awareness Literacy Screening for Preschoolers (PALS-PreK) Fall Term and Testing Windows (Word)
• MEMO 172-20
  Additional State Funding to Update Career and Technical Education (CTE) Equipment to Industry Standards (Word)
  
  • MEMO 172-20, Attachment A: FY 2021 (School Year 2020-2021) Special Equipment Allocation by School Division (Word)
  • MEMO 172-20, Attachment B: FY 2021 (School Year 2020-2021) Special Equipment Allocation by Regional CTE Center (Word)
  • MEMO 172-20, Attachment C: Special Equipment Reimbursement Request Form – SY 2020-2021 (Word)
  • MEMO 172-20, Attachment D: Virginia Department of Education Form NA.011 – Inventory of Special Equipment Purchased with State CTE Equipment Funds (Word)
• MEMO 171-20
  Career and Technical Education State Equipment Allocations and Reimbursement Request Form for School Year (SY) 2020-2021 (Word)
  
  • MEMO 171-20, Attachment A: FY 2021 (School Year 2020-2021) State Equipment Funding Allocation by School Division (Word)
  • MEMO 171-20, Attachment B: FY 2021 (School Year 2020-2021) State Equipment Funding Allocation by Regional CTE Center (Word)
  • MEMO 171-20, Attachment C: CTE State Equipment Reimbursement Request Form–SY 2020-2021 (Word)
  • MEMO 171-20, Attachment D: Virginia Department of Education Form NA.011–Inventory of Equipment Purchased with State CTE Equipment Funds (Word)
• MEMO 170-20
  Career and Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Allocations and Reimbursement Request Forms for June 2020 and School Year (SY) 2020-2021 (Word)
  
  • MEMO 170-20, Attachment A: FY 2021 (School Year 2020-2021) State Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments, Allocation by School Division (Word)
  • MEMO 170-20, Attachment B: FY 2021 (School Year 2020-2021) State Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments, Allocation by Regional CTE Center (Word)
  • MEMO 170-20, Attachment C: CTE State Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Reimbursement Request Form (Word)
• MEMO 169-20
  Additional State Funding to Support Industry Credentials for STEM-H Career and Technical Education (CTE) Programs (Word)
  
  • MEMO 169-20, Attachment A: FY 2021 (School Year 2020-2021) Special Funding Allocation for STEM-H by School Division (Word)
  • MEMO 169-20, Attachment B: FY 2021 (School Year 2020-2021) Special Funding Allocation for STEM-H by Regional CTE Center (Word)
  • MEMO 169-20, Attachment C: STEM-H Student Credentials, Materials, and Teacher Professional Development Reimbursement Request Form (Word)
• MEMO 168-20
  Request for Certification of Insurance Coverage on Vehicles Used to Transport Pupils or Personnel Pursuant to Section 22.1-188 through 22.1-198, and Section 38.2-2204, Code of Virginia (Word)
• MEMO 167-20
  Changes to Virginia Kindergarten Readiness Program (VKRP) Fall Term and Testing Windows (Word)
• MEMO 166-20
  Application for Alternative Breakfast Service Models for 2020-2021 (Word)
  
  • MEMO 166-20, Attachment A: Certification Statement for Breakfast after the Bell  (Word)
  • MEMO 166-20, Attachment B: Application for Breakfast after the Bell  (Word)
• MEMO 165-20
  Reporting Data As Required Under The Federal Funding Accountability And Transparency Act (Word)
• MEMO 164-20
  2020 CTE Work-Based Learning Guide (Word)
• MEMO 163-20
  2019-2020 Summer Student Record Collection (Word)

July 2, 2020

• MEMO 162-20
  Fiscal Year 2021 Competitive Grant for Praxis and Virginia Communication and Literacy Assessment Assistance to Support Diversity Among Provisionally Licensed Teachers Seeking Full Licensure in Virginia (Word)
  
  • MEMO 162-20, Attachment A: Competitive Grant Application for Praxis and Virginia Communication and Literacy Assessment Assistance to Support Diversity Among Provisionally Licensed Teachers Seeking Full Licensure in Virginia (Word)
• MEMO 161-20
  2020-2021 School Security Equipment Grants Program Application (Word)
• MEMO 160-20
  Fiscal Year 2020 Career and Technical Education Occupational Preparation and Adult Education Entitlements (State Lottery Funds) (Word)
  
  • MEMO 160-20, Attachment A: Career and Technical Education Entitlement Payments from State Categorical Funds - Fiscal Year 2020 (Word)
• MEMO 159-20
  Epinephrine Accessibility in Schools (Word)
• MEMO 158-20
  Sunscreen (Word)
• MEMO 157-20
  Menstrual Supplies (Word)

June 26, 2020

• MEMO 156-20
  Community Eligibility Provision Application 2020-2021 (Word)
  
  • MEMO 156-20, Attachment A: CEP Application Requirements (Word)
  • MEMO 156-20, Attachment B: Instructions for the CEP Schedule in SNPWeb 2020-2021 (Word)
  • MEMO 156-20, Attachment C: CEP Addendum to the Agreement and Instructions (Word)
  • MEMO 156-20, Attachment D: Instructions for Uploading a File to the SSWS Dropbox (Word)
• MEMO 155-20
  Data Collection: Planned and Actual Uses of At-Risk Funding in Fiscal Year 2021 (Word)
  
  • MEMO 155-20, Attachment A: FY 21 At Risk Reporting Requirement (XLSM)
• MEMO 154-20
  Final Legislative Report from the 2020 Virginia General Assembly (Word)
• MEMO 153-20
  Mental Health Awareness Training (Word)
• MEMO 152-20
  2019-2020 Discipline, Crime, and Violence Data Collection (Word)
• MEMO 151-20
  Changes to Phonological Awareness Literacy Screening (PALS) Fall Testing Window for Grades K-3 (Word)
  
  • MEMO 151-20, Attachment A: EIRI Assessment Schedule 2020-2021 (Word)
• MEMO 150-20
  Submission of the Annual Application Packet for SY 2020-2021 (Word)

June 18, 2020

• MEMO 149-20
  Resumption of Behind-the-Wheel Instruction (Word)
• MEMO 148-20
  2020-2021 Virginia Standards of Learning Test Administration Dates (Word)
• MEMO 147-20
  U.S. Department of Education Final Rule under Title IX, Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance (Word)
• MEMO 146-20
  Expansion of Virtual Virginia Services and Supports (Word)
• MEMO 145-20
  #GoTeachVA:  Strengthening Teaching and Learning through the Virginia New Teacher Support Program (Word)
• MEMO 144-20
  Data Collection: Education of Children in Foster Care – Reimbursement of Fiscal Year 2020 Local Costs (Word)
• MEMO 143-20
  2020-2021 Academy for New Special Education Directors (Word)

June 12, 2020

• MEMO 142-20
  Guidelines for Granting Excused Absences Due to Mental or Behavioral Health (Word)
• MEMO 141-20
  2019-2020 SOQ Compliance and Other Certifications Data Collection (Word)
  
  • MEMO 141-20, Attachment A: Complete list of questions included in the 2019-2020 SOQ Compliance and Other Certifications Data Collection (Word)
• MEMO 140-20
  Procedures for Completing the 2020-2021 Educational Registry Application Data Collection (Word)
• MEMO 139-20
  STEM Competition Team Grant Initiative (Word)
  
  • MEMO 139-20, Attachment A: STEM Competition Team Grant Initiative - Guidance Document (Word)
  • MEMO 139-20, Attachment B: STEM Competition Team Grant Initiative - Application Packet (Word)
• MEMO 138-20
  2020-2021 Board-Approved List of Industry Certification Examinations, State Professional Licensure Exams, and Occupational Competency Assessments (Word)
• MEMO 137-20
  Website Posting of the Career Success Stars in Career and Technical Education (CTE) (Word)
• MEMO 136-20
  Virginia Public School Authority Educational Technology Notes Series XVI through Series XXI and School Security Equipment Grants Series VIII (Word)
  
  • MEMO 136-20, Attachment A: Series XX VPSA Notes Issue Estimated Local Grant Allocation (Word)
  • MEMO 136-20, Attachment B: Series XVI VPSA Notes Issue Local Grant Balances (XLS)
  • MEMO 136-20, Attachment C: Series XVII VPSA Notes Issue Local Grant Balances (XLS)
  • MEMO 136-20, Attachment D: Series XVIII VPSA Notes Issue Local Grant Balances (XLS)
  • MEMO 136-20, Attachment E: Series XIX VPSA Notes Issue Local Grant Balances (XLS)
  • MEMO 136-20, Attachment F: Series XXI VPSA Notes Issue Estimated Local Grant Allocation (XLS)
  • MEMO 136-20, Attachment G: Sample Reimbursement Resolution (Word)

June 5, 2020

• MEMO 135-20
  Federal Program Monitoring Schedule for Certain Programs under the Elementary and Secondary Education Act of 1965, as Amended (Word)
  
  • MEMO 135-20, Attachment A: Federal Program Monitoring Five-Year Schedule 2020-2021 through 2024-2025 (Word)
• MEMO 134-20
  Final Fiscal Year 2020 State Payments Based on Actual March 31, 2020, ADM and Adjustments to the Fiscal Year 2020 Basic Aid State Payment (Word)
  
  • MEMO 134-20, Attachment A: Adjustments to FY 2020 Basic Aid Payments (XLS)

May 29, 2020

• MEMO 133-20
  Revised CARES Act Elementary and Secondary School Emergency Relief (ESSER) Fund Division Allocations (Word)
  
  • MEMO 133-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 133-20, Attachment B: Revised CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations (XLS)
• MEMO 132-20
  Health Requirements For Enrollment Reentry (Word)
• MEMO 131-20
  Delayed Implementation Timeline of 2018 Science Standards of Learning (Word)
• MEMO 130-20
  FERPA in Online and Remote Settings (Word)
• MEMO 129-20
  Update on Revised Family Life Board of Education Guidelines and Standards of Learning for Virginia Public Schools (Word)
• MEMO 128-20
  New Teacher Institute (Word)
• MEMO 127-20
  Options for Providing Meals to Students in the Summer (Word)
• MEMO 126-20
  COVID-19 Waiver Updates (Word)
• MEMO 125-20
  Availability of McKinney-Vento Funds for Non-Subgrantee School Divisions (Word)
  
  • MEMO 125-20, Attachment A: Funding by School Division (Word)
  • MEMO 125-20, Attachment B: Allowable Uses (Word)
  • MEMO 125-20, Attachment C: McKinney-Vento Non-Subgrant Application (Word)
• MEMO 124-20
  Individual Student Alternative Education Plan (ISAEP) Program Application for 2020-2021 (Word)

May 22, 2020

• MEMO 123-20
  Estimated State Allocations under the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) for July 1, 2020 through June 30, 2021 (Word)
  
  • MEMO 123-20, Attachment A: Total School Year 2020-2021 Perkins Fund Allocations (Word)
  • MEMO 123-20, Attachment B: Perkins Funds Available Beginning July 1, 2020 (38.83 percent) and Funds Available on October 1, 2020 (61.17 percent) (Word)
• MEMO 122-20
  State Direct Aid to Public Education Funds Permitted to be Carried Forward from Fiscal Year 2020 to Fiscal Year 2021 (Word)

May 15, 2020

• MEMO 121-20
  K-12 School Innovation Planning Grant Request for Proposals– Fiscal Year 2021 (Word)
  • MEMO 120-20, Attachment A: K-12 School Innovation Planning (Word)
• MEMO 120-20
  Certification of Adequate Funds Budgeted to Meet Required Local Effort for the Standards of Quality and Local Match Requirements for Certain State Funds (Word)

May 8, 2020

• MEMO 119-20
  Criteria for Awarding Diploma Seals for the Class of 2019-2020 (Word)
• MEMO 118-20
  Update on Revised Fine Arts Standards of Learning (Word)
• MEMO 117-20
  Use of IDEA Part B Funds for Coordinated Early Intervening Services (CEIS) Survey (Word)
• MEMO 116-20
  Fiscal Year 2021 Planning and Start-up Grants for Extended School Year or Year-Round School Programs (Word)
  
  • MEMO 116-20, Attachment A: 2020-2021 Planning Grant Instructions for Extended School Year, Year-Round School Grant (Word)
  • MEMO 116-20, Attachment B: 2020-2021 Planning Grant Application for Extended School Year, Year-Round School Grant (Word)
  • MEMO 116-20, Attachment C: 2020-2021 Start-up Grant Instructions for Extended School Year, Year-Round School Grant (Word)
  • MEMO 116-20, Attachment D: 2020-2021 Start-up Grant Application for Extended School Year, Year-Round School Grant (Word)
• MEMO 115-20
  National Assessment of Educational Progress (NAEP) and International Studies 2021 (Word)
  
  • MEMO 115-20, Attachment A: USED Letter regarding 2021 NAEP and International Testing (PDF)
• MEMO 114-20
  Changes to Annual Data Collections Due to School Closures for COVID-19 (Word)

May 1, 2020

• MEMO 113-20
  Letter from the Secretary of Education regarding Officers of Election (Word)
  
  • MEMO 113-20, Attachment A: Official Letter from the Secretary of Education (PDF)
• MEMO 112-20
  Additional Guidance from the U.S. Department of Education Regarding Waivers for the Individuals with Disabilities Education Act (Word)
• MEMO 111-20
  Virginia Preschool Initiative (VPI) Web-based Data Collection and Application Requirements for Fiscal Year 2021 (July 1, 2020 through June 30, 2021) (Word)
  
  • MEMO 111-20, Attachment A: Instructions for Virginia Preschool Initiative (VPI) Data Collection and Application Requirements for 2019-2020 (Word)
  • MEMO 111-20, Attachment B: FY21 VPI Community Provider Add-on Rates (XLS)
• MEMO 110-20
  CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations (Word)
  
  • MEMO 110-20, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 110-20, Attachment B: CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations (XLS)
  • MEMO 110-20, Attachment C: CARES Act Elementary and Secondary School Emergency Relief Fund Terms of Grant Award (Word)
  • MEMO 110-20, Attachment D: CARES Act Elementary and Secondary School Emergency Relief Fund Allowable Uses of Funds (Word)
• MEMO 109-20
  Career and Technical Education and Adult Education & Family Literacy Waiver (Word)
• MEMO 108-20
  Nominations for 2020-2021 Career and Technical Education Curriculum Review Committees (Word)
  
  • MEMO 108-20, Attachment A: Curriculum Development Schedule (Word)
• MEMO 107-20
  Building Local Capacity to Support High-quality Teacher-Child Interactions in Classrooms with Children with Individualized Education Programs (Word)

April 29, 2020

• MEMO 106-20
  Amendments to the Fiscal Year 2020 Caboose Budget and the 2020-2022 Biennial Budget by the General Assembly at the 2020 Reconvened Session (Word)
  
  • MEMO 106-20, Attachment A: General Assembly Amendments Adopted at Reconvened Session (Word)

April 24, 2020

• MEMO 105-20
  Briefing from General Assembly Reconvened Session (Word)
• MEMO 104-20
  School Lunch Hero Day (Word)
• MEMO 103-20
  Provisions for Reallocating Unused Student Slots in Regional Alternative Education Programs for 2020-2021 (Word)
  
  • MEMO 103-20, Attachment A: Regional Alternative Education Programs Process for Determining Distribution of Unused Student Slots, 2020-2021 (Word)

April 17, 2020

• MEMO 102-20
  Clarification on the SBAR data collection and the Board of Education’s Model Guidance for Positive and Preventative Code of Student Conduct Policy and Alternatives to Suspension (Word)
• MEMO 101-20
  Title V, Part B, Subpart 2, Rural and Low-Income Schools Program Carryover Provisions (Word)
• MEMO 100-20
  Table 15 from the Superintendent’s Annual Report for Virginia and ESEA Maintenance of Effort Calculation for Fiscal Year 2019 (Word)
  
  • MEMO 100-20 Attachment A: Instructions for Using Table 15 Worksheets (Word)
  • MEMO 100-20 Attachment B: ESEA Maintenance of Effort Calculation (XLS)
• MEMO 099-20
  2020-2021 Identification of Title I Schools (Word)
  
  • MEMO 099-20 Attachment A: 2020-2021 Identification of Title I Schools (Word)
• MEMO 098-20
  Title I, Part A, Carryover Provisions and Reallocation Procedures under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended (Word)
  
  • MEMO 098-20 Attachment A: Procedures for Reallocation of Title I, Part A, Funds (Word)
• MEMO 097-20
  New Energy Career Cluster (Word)
• MEMO 096-20
  Deadline Extended to June 1, 2020: 2021 Mary V. Bicouvaris Virginia Teacher of the Year Program (Word)
  
  • MEMO 096-20 Attachment A: 2021 Mary V. Bicouvaris Virginia Teacher of the Year general information and Application Procedures (Word)
  • MEMO 096-20 Attachment B: 2021 Mary V. Bicouvaris Virginia Teacher of the Year Application (Word)
• MEMO 095-20
  2019-2020 End-of-Year Student Record Collection and Miscellaneous Statistics – Due: July 10, 2020 (Word)

April 13, 2020

• MEMO 094-20
  Multidivision Online Providers (Word)
• MEMO 093-20
  Expansion of Virtual VA for School Divisions (Word)

April 10, 2020

• MEMO 092-20
  Length of School Term Waiver Process and Application (Word)
  
  • MEMO 092-20 Attachment A: Example Certification Letter (Word)
  • MEMO 092-20 Attachment B: Copy of Online Waiver Request Form (PDF)
• MEMO 091-20
  93rd Annual Virginia Middle and High School Principals Conference & Exposition – June 23-26, 2020 (School Law Clinic June 23, 2020) (Word)
• MEMO 090-20
  Opportunity to Comment on Fiscal Waivers under the Every Student Succeeds Act of 2015 (ESSA) due to COVID-19 (Word)

April 3, 2020

• MEMO 089-20
  Opportunity to Comment on Federal Assessment Waivers and Flexibilities to the Every Student Succeeds Act of 2015 (ESSA) due to COVID-19 (Word)
• MEMO 088-20
  Grant Application for Education of Homeless Children and Youth Programs (Word)
• MEMO 087-20
  2019-2020 End of Year Master Schedule Collection Due: Successful Submission August 3, 2020; Final Verifications August 31, 2020 (Word)
• MEMO 086-20
  2020 Health Education Standards of Learning (Word)
• MEMO 085-20
  Individuals with Disabilities Education Act (IDEA) Excess Costs Calculation (Word)
  
  • MEMO 085-20 Attachment A: Excess Costs Calculation Guidelines and Procedures Manual (Word)
• MEMO 084-20
  Early College Scholars Certificates (Word)

March 30, 2020

• MEMO 083-20
  Guidance on Licensure of Instructional Personnel (Word)

March 27, 2020

• MEMO 082-20
  UPDATE: Guidance on Graduation Requirements, Awarding of Credits, and Continuity of Learning (Word)
  
  • MEMO 082-20 Attachment A: UPDATE: Graduation Requirements, Awarding of Credits, and Continuity of Learning (This attachment has been updated as of March 30, 2020: Refer to Spring 2020 Guidance on Graduation Requirements, Awarding of Credits, and Continuity of Learning)
• MEMO 081-20
  Revised Deadlines for ISP and CEP Reporting (Word)
• MEMO 080-20
  2020-2021 Nominations for Career Success Stars in Career and Technical Education (CTE) (Word)
• MEMO 079-20
  Federal Communications Commission (FCC) Public Notice, Waivers, and Special COVID-19 Internet and Mobile Carrier Offerings (Word)
• MEMO 078
  Fiscal Year 2021 Project Graduation Funding Allocation (Word)
  
  • MEMO 078 Attachment A: Fiscal Year 2021 Project Graduation Funding Allocations (Word)

March 23, 2020

• MEMO 077-20
  Guidance on Graduation Requirements, Awarding of Credits, and Continuity of Learning (Word)
  • MEMO 077-20 Attachment A: Graduation Requirements, Awarding of Credits, and Continuity of Learning (This attachment has been updated as of March 30, 2020: Refer to Spring 2020 Guidance on Graduation Requirements, Awarding of Credits, and Continuity of Learning)
• MEMO 076-20
  Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities (Word)
• MEMO 075-20
  COVID-19: A Parent Guide for School-Aged Children (Word)

March 20, 2020

• MEMO 074-20
  Call for Nominations for Board of Education Advisory Committees: 2020-2023 Term (Word)
  
  • MEMO 074-20 Attachment A: Nomination Form for Virginia Board of Education’s Advisory Committees (Word)
• MEMO 073-20
  The Month of the Military Child (Word)
• MEMO 072-20
  Procedures to Comply with Updated Guidance on Constitutionally Protected Prayer in Public Schools (Word)

March 13, 2020

• MEMO 071-20
  Updates Related to COVID-19 Following the Governor’s Order to Close Schools for a Minimum of Two Weeks (Word)
• MEMO 070-20
  COVID-19: School Nutrition Program and Meal Options (Word)
  
  • MEMO 070-20 Attachment A: Waiver for Sponsors to Provide Meals in Non-Congregate Settings (Word)
• MEMO 069-20
  Adoption of the Fiscal Year 2020 Caboose Budget and the 2020-2022 Biennial Budget by the 2020 General Assembly (Word)
  
  • MEMO 069-20 Attachment A: General Assembly Amendments to the Fiscal Year 2020 Budget (Word)
  • MEMO 069-20 Attachment B: General Assembly Amendments to Governor Northam’s Introduced 2020-2022 Biennial Budget (Word)
• MEMO 068-20
  Announcing the 2020 #EdEquityVA Webinar Series (Word)
• MEMO 067-20
  #GoOpenVA Content Acquisition Committees Seeking Applicants for Phase II - Extended Timeline (Word)
  
  • MEMO 067-20 Attachment A: Application for #GoOpenVA Content Acquisition Committees Spring 2020 (Word)
  • MEMO 067-20 Attachment B: #GoOpenVA Content Acquisition Committees Seeking Applicants for Phase II - Extended Timeline (Word)
• MEMO 066-20
  Paid Lunch Equity Guidance for School Year 2020-2021 (Word)
  
  • MEMO 066-20 Attachment A: Data for Completing the Paid Lunch Equity Tool (Word)
• MEMO 065-20
  Virginia Preschool Initiative Pilot for Serving Three-Year-Olds  (Word)
  
  • MEMO 065-20 Attachment A: Virginia Preschool Initiative Pilot for Serving Three-Year-Olds Application Package (Word)
• MEMO 064-20
  Funding Available for Current/Former Youth in Foster Care for Education and Training (Word)

March 9, 2020

• MEMO 063-20
  Additional Resources Following First Cases of COVID-19 in Virginia (Word)
• MEMO 062-20
  Transmitting School Absentee Data to the Virginia Department of Health for the Purpose of Public Health Surveillance (Word)

March 6, 2020

• MEMO 061-20
  Announcing the Mary Peake Award for Excellence in Education Equity (Word)
• MEMO 060-20
  Career and Technical Education Financial Report for School Year 2018-2019 (Word)
• MEMO 059-20
  CBD and THC-A Oil Administration Required School Form (Word)
  
  • MEMO 059-20 Attachment A: Student Form for Administration of CBD/THC-A Oil (Word)
• MEMO 058-20
  Virginia Governor and Science Museum of Virginia Seeking Applicants for 2020 STEM Awards (Word)
• MEMO 057-20
  Reporting Requirements for 2019-2020 State Funding for Alternative Breakfast Service Models (Word)
• MEMO 056-20
  6th Annual Advocacy Symposium (Word)

February 28, 2020

• MEMO 055-20
  Nominations for the 2021 Mary V. Bicouvaris Virginia Teacher of the Year Program (Word)
  
  • MEMO 055-20 Attachment A: 2021 Mary V. Bicouvaris Virginia Teacher of the Year General Information and Application Procedures (Word)
  • MEMO 055-20 Attachment B: 2021 Mary V. Bicouvaris Virginia Teacher of the Year Application (Word)
• MEMO 054-20
  Training Opportunity - Military Family Symposium: Empowerment Through the Use of Virginia Special Education Resources (Word)
• MEMO 053-20
  Diploma Seals (Word)
• MEMO 052-20
  National School Social Work Week, March 1-7, 2020 (Word)

February 21, 2020

• MEMO 051-20
  Addressing Misinformation Related to the Coronavirus (COVID-19) (Word)
• MEMO 050-20
  Amendments to the Governor’s Amended Fiscal Year 2020 Budget and the 2020-2022 Biennial Budget as Introduced Proposed by the House of Delegates and by the Senate (Word)
  
  • MEMO 050-20 Attachment A: Senate and House Amendments to the Fiscal Year 2020 Budget (Word)
  • MEMO 050-20 Attachment B: Senate and House Amendments to Governor Northam’s Introduced 2020-2022 Biennial Budget (Word)
• MEMO 049-20
  Jobs for Virginia Graduates Competitive Grant Award Application for School Year 2020-2021 (Word) (Revised March 23, 2020)
  • MEMO 049-20 Attachment A: JVG Competitive Grant Award Program Introduction and Application Packet (Word) (Revised March 23, 2020)
• MEMO 048-20
  PUBLIC NOTICE: Public Comment Periods for Strengthening Career and Technical Education for the 21st Century Act (Perkins V) Four-Year State Plan (Word)
• MEMO 047-20
  Analysis of Statewide Results for the Spring 2019 Mathematics Standards of Learning Tests (Word)
• MEMO 046-20
  Updated Information on Federal Participation Calculations for High School Mathematics (Word)
• MEMO 045-20
  Joint Conference of the Virginia Association for Pupil Transportation and the Southeastern States Pupil Transportation Conference  (Word)
• MEMO 044-20
  Preliminary Federal Fiscal Year (FFY) 2020 Title I Allocations  (Word)
• MEMO 043-20
  Save the Date for the 2020 Tornado Drill (Word)
• MEMO 042-20
  National School Breakfast Week - March 2-6, 2020 (Word)
• MEMO 041-20
  Virginia Preschool Initiative Waiver to Increase Use of Local Eligibility Criteria (Word)
  
  • MEMO 041-20 Attachment A: Waiver to Increase Local Eligibility Criteria for the Virginia Preschool Initiative Form (Word)

February 14, 2020

• MEMO 040-20
  2019-2020 Spring Student Record Collection and Miscellaneous Statistics – Due April 17, 2020 (Word)
• MEMO 039-20
  National Child and Adult Care Food Program (CACFP) Week (Word)
• MEMO 038-20
  Office of School Quality: Needs Assessment Survey (Word)
• MEMO 037-20
  February is Financial Aid Awareness Month (Word)
• MEMO 036-20
  Student Toolkits for College Applications (Word)
• MEMO 035-20
  Public Comment Period and Public Hearing on the Proposed 2020 Family Life Education and Standards of Learning (Word)
• MEMO 034-20
  School Health Profiles Survey (Word)

February 7, 2020

• MEMO 033-20
  Governor Northam’s Commission on African American History Education to Hold Listening Sessions (Word)
• MEMO 032-20
  Novel Coronavirus (2019-nCOV) (Word)
  
  • MEMO 032-20 Attachment A: Novel Coronavirus (2019nCoV) (Word)
• MEMO 031-20
  2019-2020 Federal Program monitoring Schedule for Title II, Part A (Word)
  
  • MEMO 031-20 Attachment A: 2019-2020 Federal Program Monitoring Schedule (Word)
• MEMO 030-20
  Digital Learning Day 2020 (Word)
• MEMO 029-20
  State Funds for Implementation of Regulations Governing the Use of Seclusion and Restraint in Public Elementary and Secondary Schools in Virginia (Word)
  
  • MEMO 029-20 Attachment A: Application for Funding to Support Local School Division Implementation of the Proposed Regulations Governing the Use of Seclusion and Restraint in Public Elementary and Secondary Schools in Virginia (Word)
  • MEMO 029-20 Attachment B: Proposed Regulations Governing the Use of Seclusion and Restraint in Public Elementary and Secondary Schools in Virginia (Word)
  • MEMO 029-20 Attachment C: Certification Submission Template (Word)
• MEMO 028-20
  Virginia Declaration of Learning Program (Word)
• MEMO 027-20
  ASSET Micro-Credentials (Word)
• MEMO 026-20
  Review of the Word Language Standards of Learning: Initial Comment Period and Nominations for Review Committees (Word)
• MEMO 025-20
  #GoOpenVA Content Acquisition Committees Seeking Applicants for Phase II (Word)
  
  • MEMO 025-20 Attachment A: Application for #GoOpenVA Content Acquisition Committees Spring 2020 (Word)
  • MEMO 025-20 Attachment B: Recommendation Form (Word)
• MEMO 024-20
  National Celebration of Career and Technical Education in February (Word)
• MEMO 023-20
  Updated Guidance on Constitutionally Protected Prayer in Public Schools Released by the U.S. Department of Education (Word)

January 31, 2020

• MEMO 022-20
  Virginia Preschool Initiative Expansions & Enhancements - Questions & Answers Webinar Series (Word)
• MEMO 021-20
  2020 Granville P. Meade Scholarship (Word)

January 24, 2020

• MEMO 020-20
  Black History Month Resources (Word)
• MEMO 019-20
  Public Comment on the Proposed Revised Fine Arts Standards of Learning (Word)
• MEMO 018-20
  School Divisions of Innovation – Application for Division Designation 2020 (Word)
  
  • MEMO 018-20 Attachment A: School Divisions of Innovation Application for Division Designation 2020 (Word)
• MEMO 017-20
  Nominations for the 2020 Range Finding Committee for Grade 5 Writing Local Alternative Performance Assessments (Word)
• MEMO 016-20
  Nominations for the 2020 Standards of Learning Item and Test Review Committees (Word)
• MEMO 015-20
  Request for Proposals for 21st Century Community Learning Centers Competitive Grant Program (Word)
  
  • MEMO 015-20 Attachment A: Regional RFP Technical Assistance Workshop Registration Form (Word)
• MEMO 014-20
  Announcing #GoOpenVA Mini-Grant for Development of OER (Word)
  
  • MEMO 014-20 Attachment A: #GoOpenVA Mini-Grant for Development of OER: Grant Requirements and Application (Word)
• MEMO 013-20
  #GoOpenVA Launch (Word)

January 16, 2020

• MEMO 012-20
  2020 Secondary Principals Needs Assessment and Virginia Middle and High School Principals Conference & Exposition (Word)
• MEMO 011-20
  National School Counseling Week, February 3-7, 2020 (Word)
• MEMO 010-20
  Announcing Competitive Grants for FY2020 Workforce Innovation and Opportunity Act (WIOA), Title II, Adult Education and Family Literacy (AEFLA) Awards (Word)
• MEMO 009-20
  CTE Competitive Innovative Program Equipment Grants for High-Demand and Fast-Growth Industry Sectors (Word)
  
  • MEMO 009-20 Attachment A: CTE Competitive Innovative Program Equipment Grants Application (Word)
• MEMO 008-20
  Fiscal Year 2020 State Funding for Breakfast Incentive Payments (Word)
  
  • MEMO 008-20 Attachment A: Total Incentive Entitlement (XLS)
  • MEMO 008-20 Attachment B: Fiscal Year 2020 Certification Statement (Word)

January 10, 2020

• MEMO 007-20
  Virginia School Principals Appreciation Week January 19-25, 2020 (Word)
• MEMO 006-20
  Fiscal Year 2020 State Lunch Reimbursement (Word)
  
  • MEMO 006-20 Attachment A: NSLP State Lunch Reimbursement Payments (Word)
• MEMO 005-20
  Secretary of Education’s 2020 Essay Challenge for Virginia and United States Government Students (Word)
  
  • MEMO 005-20 Attachment A: Secretary of Education’s 2020 Essay Challenge Entry Form (Word)
  • MEMO 005-20 Attachment B: Secretary of Education’s 2020 Essay Challenge Prompt and Score Sheet (Word)
• MEMO 004-20
  Statistics in Schools and Participation in the 2020 Census  (Word)
• MEMO 003-20
  Meal Service During Unanticipated School Closures (Word)
• MEMO 002-20
  2019-2020 Career and Technical Education - Creating Excellence Awards Application (Word)
  
  • MEMO 002-20 Attachment A: Secondary Application Packet (Word)
• MEMO 001-20
  Revisions to 2019-2020 Title III, Part A, Allocations under the Elementary and Secondary Education Act of 1965 (ESEA) (Word)
  
  • MEMO 001-20 Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)
  • MEMO 001-20 Attachment B: Revised Elementary and Secondary Education Act of 1965 Title III, Part A, 2019-2020 Allocations (XLS)
  • MEMO 001-20 Attachment C: Procedures for the Reallocation of Title III, Part A, Funds (Word)