Special Education Child Count
School divisions are required to report an unduplicated count of students with disabilities receiving special education on December 1 (or the closest school day to December 1) for state funding and federal reporting under provisions of the Individuals with Disabilities Education Act (IDEA) Part B.
- December 1 Child Count Specifications Document-This is a Word document.
- December 1 Child Count Placement Codes-This is a Word document.
- Regular Class Percent Chart-This is a Word document.
- Calculation Tool for Least Restrictive Environment (LRE)
- Considerations for Reporting Service Time and Regular Class Percent During COVID-This is a Word document.
- Indicator 6 Reporting Considerations during COVID-19-This is a Word document.
- Information Modules & Training Videos:
- Module 1: Overview-This is a PowerPoint presentation. (PPT)
- Module 5: Regional Programs-This is a PowerPoint presentation. (PPT)
- Module 7: Virtual Schools & Jails-This is a PowerPoint presentation. (PPT)
- Module 8: Submission Procedures-This is a PPT presentation.
- Indicator 6: Preschool Least Restrictive Environment (LRE) Webinar
- Student Record Collection Codes Values
- Information on Funding for Students with Intensive Support Needs-This is a Word document.
- Superintendent & Assistant Superintendent Memos
News & Announcements
Announcements for School Year 2021-2022
- Wednesday, December 1, 2021 – Collection Window Opens
- Tuesday, December 14, 2021 - Collection Window Closes
- December 17, 2021 – Superintendent’s Verification is DUE; each division superintendent must electronically approve the data through the Superintendent Data Collection Approval (SDCA) application.
States are required to submit the count of 5 year old children with disabilities who are in kindergarten with the data on school-aged children with disabilities (ages 6-21). Please refer to the specifications document for Placement codes. (OSEP, IDEA Section 618 data collections)
NEW: Divisions will report extended year students according to Bill HB7001 on the December 1 Child Count. When a division reports a student that is overage (including 23 year olds), they will receive a Warning indicating that school-aged students are ages 0 through 21 as of September 30th. Please note this warning will not prohibit submission and serves as a reminder to verify all information is correct.
The following (effective January 2010) are used by VDOE for federal and/or state reporting and for determining certain state funding
|AUT||Autism (can include certain areas under Autism Spectrum Disorder)|
|ED||Emotional Disturbance (can include Emotional Disability)|
|HI||Hearing Impairment (can include Deaf and Hard of Hearing)|
|ID||Intellectual Disabilities (effective July 2009)|
|MR||Mental Retardation (discontinued effective July 2009)|
|OHI||Other Health Impairment|
|SD||Severe Disability (discontinued effective July 2009)|
|SLD||Specific Learning Disability|
|SLI||Speech or Language Impairment|
|TBI||Traumatic Brain Injury|
|VI||Visual Impairment (including blindness)|
More information including individual disability categories, their definitions in state special education regulations and eligibility criteria is available.