April 28, 2017

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT: Notification of ESEA Maintenance of Effort Calculation for Fiscal Year 2016

As a requirement for federal Title I, Part A and other Title programs funding, all school divisions must meet the local educational agency (LEA) maintenance of effort (“MOE”) requirement as specified in Sections 1120(a) and 9521 of the Elementary and Secondary Education Act (ESEA).  Divisions must expend at least 90 percent of the preceding year’s effort from local and state expenditures, including sales tax, either on a total expenditure basis or a per pupil expenditure basis. 

The Department has completed the ESEA LEA maintenance of effort calculation for fiscal year 2016, as compared with fiscal year 2015.  This calculation is based on data from the fiscal year 2015 Table 15 and fiscal year 2016 Table 15, excluding expenditures for pre-kindergarten and the Community Services sub function, as reported by school divisions on the ASRFIN.  The Department has posted an Excel file to the Web that details the fiscal year 2016 calculations of ESEA MOE for each school division.  The key data in this file are in columns T and W of the “ESEA MOE” tab.  These columns show the total percent of change and per pupil percent of change between fiscal year 2015 and fiscal year 2016.  All school divisions met the ESEA LEA maintenance of effort requirement for fiscal year 2016.  Divisions can access the Excel file with the calculations of ESEA MOE at:


The Excel calculation template for the 2017 General Assembly’s adopted amendments to the 2016-2018 budget includes a worksheet that may be used to estimate a school division’s compliance with meeting ESEA MOE requirements in fiscal year 2017.  The Excel file and associated instructions are located on the Department’s website at:


If you have questions regarding ESEA MOE requirements, please contact the Program Administration and Accountability office at (804) 225-2870.

If you have questions regarding the ESEA MOE calculations, please contact budget office staff at (804) 225-2025 or by email at DOEBUDGETOFFICE@doe.virginia.gov.