Superintendent’s Memo #134-16

State seal, Commonwealth of Virginia

Department of Education

May 27, 2016

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT: Certification of Requirements for the Supplemental Lottery Per Pupil Allocation Payment for Fiscal Year 2017

Certification Due Date: June 24, 2016

Item 139 of the 2016 Appropriation Act provides Supplemental Lottery Per Pupil Allocation payments to school divisions.  While there is no local match requirement for this funding, there are two requirements in appropriation act language that school divisions must meet and for which division superintendents are requested to certify compliance.  The first requirement is that no more than 50 percent of the Supplemental Lottery Per Pupil Allocation funds will be used for recurring costs (i.e., operational costs such as salaries/benefits, materials/supplies, etc.) and at least 50 percent of the funds will be spent on nonrecurring expenditures for fiscal year 2017.  Nonrecurring costs are defined in the appropriation act as school construction, additions, infrastructure, site acquisition, renovations, technology, school buses, and other expenditures related to modernizing classroom equipment, and debt service payments on school projects completed during the last 10 years.  In addition, a local funding maintenance of effort provision is included requiring that the division’s local per pupil funding in fiscal year 2017 meets or exceeds the local per pupil expenditure from fiscal year 2014.

School divisions are not required to provide local matching funds for this program and unexpended fiscal year 2017 state funds for this program may be carried over by divisions to fiscal year 2018 for expenditure.  

Attachment A provides the certification form that should be signed by the division superintendent and then mailed to the following address:

Virginia Department of Education
Attention:  Budget Office
P.O. Box 2120
Richmond, Virginia 23218-2120

The signed certification form is due to DOE no later than June 24, 2016, and must be received in order for a school division to receive this payment in fiscal year 2017.  If you have questions about this certification, please contact the budget office at (804) 225-2025.



  1. Fiscal Year 2017 Supplemental Lottery Per Pupil Allocation Payment Certification (Excel)