Superintendent’s Memo #187-12

State seal, Commonwealth of Virginia

Department of Education

July 27, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Teacher and Principal Evaluation Collection (TPEC) Due September 14, 2012

The Virginia Department of Education is conducting the annual data collection of information regarding teacher and principal performance evaluation systems as mandated by federal reporting requirements pursuant to the State Fiscal Stabilization Fund (SFSF) and to meet requirements pursuant to Virginia’s Elementary and Secondary Education Act of 1965 (ESEA) Flexibility Plan approved by the U.S. Department of Education.  To meet these requirements, the Teacher and Principal Evaluation Collection (TPEC) can be accessed and submitted through the Department of Education’s Single Sign-On for Web Systems (SSWS) Portal. The data collection is used to gather division-level information needed to meet the reporting requirements for SFSF  and the ESEA Flexibility Plan.  This collection will be available through the SSWS application on July 27, 2012, and will be due by September 14, 2012.

Information collected to comply with SFSF requirements will include:

Virginia’s ESEA Flexibility Plan requires that for the 2012-2013 school year, student academic progress (standard 7) accounts for a total of 40 percent of the summative evaluation for teachers as outlined in the Board approved 2011 Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers.  In addition, a teacher’s evaluation must include an overall summative evaluation rating.  Information collected to comply with Virginia’s ESEA Flexibility Plan requirements will include:

The Department of Education is required to collect and report the SFSF data to the U.S. Department of Education, and generate reports from the information to post publicly to the Virginia Department of Education’s Web site.  TPEC data may be found on the Department’s Federally Reported SFSF Data Web page. The data collection software will not check for spelling or grammar.  Because all of the SFSF  information will be posted publicly as submitted by the division, each division must prepare narrative responses in Word or another word processing document so the text can be checked for grammar and spelling before pasting the responses into the collection. The data collection will produce a summary report that must be verified by the division superintendent and sent to the Department of Education by September 14, 2012.  Full directions for the data collection are provided in the SSWS application.

Questions regarding teacher or principal evaluation should be directed to Dr. Mark R. Allan, director, licensure and school leadership, by phone at (804) 371-2471 or by e-mail at  Questions regarding the SSWS application should be directed to Brian Mason, technology project specialist, by phone at (804) 225-2823 or by e-mail at