Superintendent’s Memo #184-12

State seal, Commonwealth of Virginia

Department of Education

July 27, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  PluggedInVA Grant Application for 2012-2013

This is to announce the availability of fiscal year 2013 state funds to support the PluggedInVA initiative during 2012-2013.  State funding in the amount of $465,375 is available for 2012-2013.  Adult Education and Family Literacy Act (AEFLA) funded adult education programs are eligible to apply for these funds.  The funds are to be used for (1) planning and development of a new PluggedInVA program, (2) implementation of a PluggedInVA program, or (3) maintenance of an existing PluggedInVA program.  Grants will be authorized for the period beginning September 1, 2012, and ending May 31, 2013.  An initial letter of intent, a Funding Determination Checklist, and an abstract must be submitted prior to receiving the PluggedIn VA Request for Proposals (RFP).  Upon the Office of Adult Education and Literacy’s (OAEL) approval of the submitted materials, the PluggedInVA RFP will be sent to the approved adult education programs for completion and submission. The PluggedInVA submission requirements can be found on the OAEL’s Web site at

The purpose of the PluggedInVA initiative is to provide adult learners who lack a high school credential with a contextualized General Educational Development (GED®) program integrated with technical workplace skills training as a means to prepare for postsecondary education and entry-level jobs in targeted industries.

Eligible applicants for PluggedInVA grants are regional adult education programs funded by OAEL.  The PluggedInVA program is supported by state lottery funds.  Under state law, lottery funds must be distributed to localities or school divisions only.  Therefore, it will be necessary for community-based organizations and community colleges that operate regional adult education programs to partner with a school division in the region that will serve as fiscal agent for the PluggedInVA funds.  At least one grant will be provided per superintendent’s region.  A grant will be provided to a lead fiscal agent school division of a regional adult education program in each of the eight superintendent’s regions for the planning and development, implementation, or maintenance of a PluggedInVA project, depending on the stage of local implementation.

Letters of intent, Funding Determination Checklists, and abstracts (one original set and three copies) must be received by OAEL no later than 2 p.m. August 10, 2012.  All materials should be mailed, commercially delivered, or hand delivered to the appropriate address below.

Mailing Address:
Cynthia Finley, Finance and Planning Manager
Office of Adult Education and Literacy
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120

Physical Address:
Melissa Dixon, Finance and Planning Assistant
Office of Adult Education and Literacy
James Monroe Building, 21st Floor
101 North 14th Street
Richmond, Virginia 23219

The review of the letters of intent and accompanying materials will be completed by August 17, 2012, and the PluggedInVA RFP will go out to selected applicants on that date.  The grant awards will be released to approved programs in September 2012.

For questions regarding the PluggedInVA initial submission of materials or the RFP application process, please contact James André, specialist, OAEL, via e-mail at or by telephone at (804) 371-7852.  Financial management questions may be directed to Cynthia Finley, finance and planning manager, OAEL, via e-mail at or by telephone at (804) 225-2850.