Superintendent’s Memo #151-12

State seal, Commonwealth of Virginia

Department of Education

June 8, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011-2012 Driver Education Status Questionnaire, 2012-2013 Fee for the Laboratory Phase of Driver Education, and 2012-2013 Driver Education Program Approval Application

The Virginia Department of Education (VDOE) is in the process of developing an online application to collect driver education program information that was previously collected via hard copy forms.  Please refer to Superintendent’s Memorandum No. 163-11, dated June 10, 2011, Attachment A (2010-2011 Driver Education Status Questionnaire) and Attachment B (2011-2012 Fee for the Laboratory Phase of Driver Education), and Superintendent’s Memorandum No. 212-11, dated August 5, 2011, Attachment A (2011-2012 Driver Education Program Approval Application) for details of information for 2011-2012 and 2012-2013 that will be collected via the new online application this year.

It is anticipated that this system, which will be accessed using the VDOE’s Single Sign-on for Web Systems (SSWS), will be available for use by August 21, 2012, and the due date for all information will be September 30, 2012.  Additional information and a link to the instructions for using the “Driver Education Program (DEP)” system will be issued via Superintendent’s Memorandum on August 10, 2012.

As with other VDOE online applications, any school division staff responsible for entering or reviewing data must have a login and password for SSWS.  These individuals would include:

Prior to August 10, 2012, the SSWS Account Manager or Back-up Account Manager for your division must ensure that for each individual who will need access to the system:

  1. The name and e-mail address have been entered in the Educational Registry Application, and
  2. An SSWS login with “Driver Education Program (DEP)” system privileges, and a password have been assigned.

If you have any questions about distribution of fiscal year 2012 driver education funds, in-car program costs to be reported, charging a fee, or assessing a surcharge for the laboratory phase of driver education, please contact Marie Williams, director of accounting, by e-mail at or by telephone at (804) 225-2040.  If you have any other questions or concerns, please contact Vanessa Wigand, principal specialist for health education, physical education, and driver education, Office of Standards, Curriculum, and Instruction, by e-mail at or by telephone at (804) 225-3300.