Superintendent’s Memo #148-12

State seal, Commonwealth of Virginia

Department of Education

June 8, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Annual Review of Crisis Plans

In accordance with the Code of Virginia at § 22.1-279.8, local school boards are required to annually review the written school crisis, emergency management, and medical emergency response plans of each school in their respective divisions. The superintendent shall certify in writing that review has taken place no later than August 31 of each year to the Virginia Center for School Safety (VCSS) at the Virginia Department of Criminal Justice Services. The Code also provides that the local school board shall have the authority to withhold or limit the review of any security plans and specific vulnerability assessment components as provided in § 2.2-3705.2.

Section 22.1-279.8 of the Code includes the requirement for developed written crisis plans, as well as information about school safety audits, the roles of the Virginia Department of Education and the Virginia Department of Criminal Justice Services, the Virginia Criminal Injuries Compensation Fund and emergency assistance, and the VCSS.  It may be accessed at the following address:

In order to certify the completion of the crisis plan review, superintendents will use the same Web-based “Survey Manager” Web site as provided in the 2011 crisis plan review and safety audit survey processes.  The VCSS will send usernames and passwords to superintendents by mail for logging on to the Web site.  The superintendent will need only to provide his/her initials and select the “certification” button to complete the process after log-in. The deadline for certification compliance is August 31, 2012.

Information will also be available at the Web site for the VCSS at  Questions may be directed to Donna Michaelis, manager, at the Virginia Department of Criminal Justice Services, Public Safety Training and the Virginia Center for School Safety, at 804-371-6506, or,or Eliza Holcomb, administrative specialist, at 804-786-8467 or