Superintendent’s Memo #131-12

State seal, Commonwealth of Virginia

Department of Education

May 18, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Teacher Evaluation Summer Institutes

The Virginia Department of Education (VDOE) is pleased to announce the Teacher Evaluation Summer Institutes to be held at nine different locations throughout the Commonwealth during June, July, and August 2012.  Each Institute will be held for two and one-half days.  These Institutes will provide targeted technical assistance and professional development opportunities to school divisions in the implementation of the Board of Education’s recommended model teacher evaluation system.

The Teacher Evaluation Summer Institutes will provide support to central office supervisory personnel and principals in the implementation of the 2011 Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers, present specific training in the evaluation of Standard 7 - Academic Progress, and build school division capacity to provide effective training to school principals in the evaluation of teachers.  A train-the-trainer model will be used as Institute content is delivered to participants.  School divisions are invited to send a team of three school division personnel who will return to their respective school divisions and train principals and teachers using the content and materials from the Institutes.  School divisions are encouraged to send a team member who is familiar with working with teachers of English language learners and teachers of students with disabilities.

Each Institute site will have a maximum of 60 participants.  Priority registration will be provided to division personnel and principals from divisions within the region of each Institute site; however, if space permits, participants may attend an Institute outside of their regions.  An additional Institute to be held in Charlottesville has been designated as an overflow site for participants who may not be able to attend the Institute within their regions.  A waiting list will be maintained for each Institute site, and individuals on the waiting list will be contacted if space becomes available.

Registration – The Office of Continuing and Professional Education at Virginia Tech will manage registration.  The registration process can be completed online at  Online registration will close on June 11, 2012.  A confirmation of registration will be sent via e-mail to registered participants.

Institute Sites

June 18 - 20

Region VII
Wytheville Meeting Center
333 Community Boulevard
Wytheville, Virginia  24382

July 10 - 12

Region III
Fredericksburg Hospitality House and Conference Center
2801 Plank Road
Central Park
Fredericksburg, Virginia 22401

July 10 - 12

Region I
Holiday Inn – Richmond Airport
445 International Center Drive
Sandston, Virginia 23150

July 16 - 18

Region VI
The Hotel Roanoke and Conference Center
110 Shenandoah Avenue
Roanoke, Virginia  24016

July 17 -19              

Region II
Point Plaza Suites at City Center
950 J. Clyde Morris Boulevard
Newport News, Virginia 23601                     

July 24 - 26

Region V
Holiday Inn – Harrisonburg
1400 East Market Street
Harrisonburg, Virginia 22801

July 24 - 26

Region VIII
Longwood University
201 High Street  
Farmville, Virginia 23909

July 31 - August 2

Region IV
Four Points by Sheraton Manassas Battlefield
10800 Vandor Lane  
Manassas, Virginia 20109

July 31 - August 2

Overflow Institute (available to all regions) -- Charlottesville Charlottesville Doubletree Hotel
990 Hilton Heights Road
Charlottesville, Virginia  22901

Time – Institutes will begin at 8:30 a.m. and end by 3:30 p.m.  Day three of each Institute will end by 1 p.m.

Institute Materials –Training materials and an agenda will be provided on the first day of the Institute.

Meals – A light continental breakfast and lunch will be provided on each day of the Institutes.
Lodging – School divisions are encouraged to cover lodging and travel expenses for division participants for the training institutes, as the cost is not assumed by the VDOE.

Directions – Site directions may be found as follows:

Questions regarding registration should be directed to Nancy Rakes, project registrar, Office of Continuing and Professional Education at Virginia Tech, by e-mail at or by telephone at (540) 231-2922.  Questions regarding the Teacher Evaluation Summer Institutes should be directed to Mark Allan, director, Licensure and School Leadership, by e-mail at or by telephone at (804) 371-2471.