Superintendent’s Memo #088-12

State seal, Commonwealth of Virginia

Department of Education

April 6, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Early College Scholars Certificates

The automated process for Early College Scholars certificates enables school divisions to print these certificates on-site through the Single Sign-on for Web Systems (SSWS).  Access to the application must be requested through the school division’s SSWS account manager.  The Certificate Generator uses data from the spring Student Record Collection (SRC) to prepare the certificates.

The Certificate Generator will be populated with names of students that are included in the spring SRC and have been flagged in the Early College Scholars’ field number two, which designates that a student has earned the Governor’s Early College Scholars certificate.  Students not properly identified in the collection will not have a certificate.

To print the certificates, log in to SSWS and click on Certificate Generator.  Click on “Generate Certificate” on the gray menu to the right that presents the option for printing Early College Scholars certificates.  Click on “Early College Scholars” and a drop down menu will appear with the specific division and school name(s).

All certificates will be available upon successful completion of the spring SRC.  The Certificate Generator can be used to print one certificate at a time, or batched all together by school or division.  The Certificate Generator also creates an electronic copy of the certificate in PDF format that can be printed at a later date.  A blank certificate is also available.

For more information, please contact Tracy Fair Robertson, English coordinator, Office of Standards, Curriculum, and Instruction, by e-mail at or by telephone at (804) 371-7585; or Joseph A. Wharff, school counseling connections specialist, Office of Career and Technical Education, by e-mail at or by telephone at (804) 225-3370.