Superintendent’s Memo #063-12

State seal, Commonwealth of Virginia

Department of Education

March 2, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011-2012 School Year Data Collection for Student Industry Credentialing, Occupational Competency Assessments and Related External Examinations for Career and Technical Education

The Office of Career and Technical Education (CTE), in collaboration with the school divisions’ training efforts, has been conducting industry certification training and testing academies.  This training is funded through the federal Carl D. Perkins Act of 2006 (Perkins IV).  These certifications help career and technical education teachers become better qualified to teach current market skills and allow teachers to provide students the opportunity to obtain student-selected verified credits.

Students may earn verified credits by achieving certain industry certification credentials while passing related career and technical education programs or courses.  Effective with the graduating class of 2004, board-approved industry certification credentials are eligible for the student-selected verified credit.

Student Certification
The Code of Virginia requires local school boards to report pass/fail data annually on the number of industry certifications, state licensures, and National Occupational Competency Testing Institute (NOCTI) assessments that are administered to students.  The pass/fail data for students who took industry certification or state licensure examinations or NOCTI occupational competency assessments during the 2011-2012 school year should be reported to the VDOE using the Career and Technical Education Credentialing Data Collection System through the Single Sign-on for Web Systems (SSWS).  The "collection window" for submitting this data will be May 1 through July 31, 2012.  This should be a one-time submission of data.  Multiple submissions during the collection window can be made; however, all previously submitted data will be erased with the most current data submission.

All data will be reported on the 2012 Virginia School Report Card as well as the credentialing data summaries to justify state reimbursement to school divisions.  The regional technical centers or the school division’s technical center student credentialing data should be reported with the "home or feeder" school data.  This is necessary as technical centers do not receive a school report card.

Teacher Certification
A career and technical education teacher and/or the career and technical education program must be certified by the organization issuing the industry certification or license before their students can be eligible for the student-selected verified credit.  Where certain national occupational competency assessments are concerned, teachers are exempt from certification when using these assessments for students as the entity will not allow teachers to take the related assessment.  Their students are eligible for the student-selected verified where “exempted” assessments are utilized.  Reference should be made to the list of “exempted” assessments on the CTE credentialing Web site at:

For the 2011-2012 school year teachers should no longer be reported using the Career and Technical Education Credentialing Data Collection System through SSWS.  The “C” record (as used in previous years) during this data collection is no longer required and it has been “retired.”

All student credentials that should be reported using the Credentialing Data Collection System are listed at: (Credentialing Examination Numbers for SSWS, 2011-2012 School Year).  Narratives and sample record formats are also available on this Web page.

If you have any questions, please contact Gordon Creasy, specialist for industry certification and licensure, at or by telephone at (804) 225-3119.