Superintendent’s Memo #044-12

State seal, Commonwealth of Virginia

Department of Education

February 3, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Revised Due Dates for the 2011 Master Schedule Collection–Instructional Personnel and Licensure Report

DUE: Successful Submission due March 2, 2012 Verification Reports due April 13, 2012

In order to comply with the reporting requirements of Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund (SFSF) Assurances, the Elementary and Secondary Education Act (ESEA) (Public Law 107-110), and Title II of the Higher Education Act (HEA), school divisions are required to submit data for the Fall Master Schedule Collection-Instructional Personnel and Licensure Report (Fall MSC-IPAL).  Please reference Superintendent’s Memo #327-11, dated December 16, 2011.

The due dates for the Master Schedule Collection-Instructional Personnel and Licensure Report have been revised.  Because the verification process of highly qualified teacher data can be involved and lengthy, it is important that all school divisions have a successful submission of the Fall MSC-IPAL no later than March 2, 2012.  Resubmissions to correct errors are encouraged after this date and final verification reports (including those listed below) signed by the division superintendent must be submitted by April 13, 2012.  Early submission is strongly encouraged. 

Revisions have been made in the collection to reduce the amount of data that school divisions must submit.  Please note that the following data elements for instructional personnel for the Instructional Personnel and Licensure Report will be optional:

In addition, the reporting of students who are served in private schools (parentally placed or publicly placed) will be optional.  Course, teacher, and student information for these schools can be submitted in MSC, but is no longer required.

The Master Schedule Collection (MSC) and Instructional Personnel and Licensure report (IPAL) have been combined because of the common data that the two collections share.  It is essential that the human resources staff who worked on IPAL in recent years work with their technology counterparts who completed the End of Year Master Schedule Collection to complete this joint collection.

The Instructional Personnel and Licensure Report should reflect a "snapshot" of your school division's personnel as of October 1, 2011.  Please be advised that there are revisions in the collection for the 2011-12 school year.

All requests for licenses should have been submitted to the Division of Teacher Education and Licensure to ensure that all instructional personnel are properly licensed as required by Section 22.1-299 of the Code of Virginia. The programming in the MSC-IPAL system has been revised to identify verified credit courses for high school graduation.  As you are aware, the teacher of record for these courses must hold a Virginia license with the appropriate content endorsement.  If you have questions or need assistance with the licensing of your employees, please contact personnel in the Division of Teacher Education and Licensure.

A detailed listing of the data elements on the Fall MSC-IPAL are posted on the Virginia Department of Education’s Web site at

Questions or concerns relating to this collection should be directed to the appropriate offices or staff members listed below:

2011 Fall Master Schedule Collection
Educational Applications, via e-mail at or telephone   at (804) 225-2099

2011 IPAL Report
Brian Mason, via e-mail at or telephone at
(804) 225-2823

Mark Allan, director, Licensure and School Leadership, via e-mail at or telephone at (804) 371-2471

Special Education
Special Education Instructional Services, via e-mail at   or telephone at (804) 225-2932.