Superintendent’s Memo #019-12

State seal, Commonwealth of Virginia

Department of Education

January 20, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  School Breakfast Program – Fiscal Year 2012 State Funding Incentive
                   Payment for Increased Student Participation in 2010-2011

The General Assembly appropriated funds for fiscal year 2012 (FY12) for the incentive program for improved student participation in school breakfast programs.  This incentive funding is available to any school division that increased per student breakfast participation in 2010-2011 above the baseline established in school year 2003-2004 (base year).  Each school division’s baseline is unique to its base year breakfast participation.  The level of funding is $0.22 per meal served above the base year number of meals served per student for each division.

For FY12, actual student participation from school year 2010-2011 was compared to the base year to determine the level of funds earned by each school division.  The attached spreadsheet (Attachment A) shows this calculation and total incentive funding earned for each school division.

The funds will be paid via electronic data interchange (EDI) on a semi-monthly recurring basis through June 30, 2012.  The first semi-monthly payment will be January 31, 2012.  The payments will appear on the EDI notice as State School Breakfast Incentive Funds – revenue source code 240347.

The breakfast incentive funds must be credited to the school nutrition program and may not be used for any other purpose.  The school nutrition program financial reports submitted to the Department of Education will be monitored to determine compliance with this provision.

Attachment B to this memorandum is a certification statement that must be returned to the Department of Education no later than February 24, 2012.  Signing and submitting this statement completes the documentation required to receive funds for this program.  Any school division that does not complete the certification form and does not reflect the deposit of such funds to the school nutrition program account in their annual financial report submitted to the Department in July 2012, will be required to either return the funds directly to the Department or the funds will be recovered through a deduction from a future payment for Basic Aid.  This certification statement should be submitted to:

Office of School Nutrition Programs
Department of Education
P.O. Box 2120
Richmond, VA  23218-2120

Please direct questions regarding the school breakfast program to Catherine Digilio Grimes, director of school nutrition programs, at (804) 225-2074 or by e-mail at  Questions regarding the school breakfast funding formula should be directed to the budget office staff at (804) 225-2025.



  1. FY12 State Breakfast Incentive Funding Calculations and Payments (PDF)
  2. FY12 State Breakfast Incentive Funding Certification Statement (Word)