P.O. BOX 2120



December 19, 2008



Division Superintendents



Patricia I. Wright

Superintendent of Public Instruction



School Breakfast Program Fiscal Year 2009 State Funding Incentive Payment for Increased Student Participation in 2007-2008


The General Assembly appropriated funds for fiscal year 2009 to continue the incentive program for improved student participation in school breakfast programs. This incentive funding is available to any school division that increases per student breakfast participation above the baseline established in school year 2003-2004 (base year). Each school division's baseline is unique to its base year breakfast participation. The level of funding is $0.20 per meal served above the base year number of meals served per student for each division.


The current fiscal year payment for the school breakfast program is based upon prior school year participation data. For fiscal year 2009, actual student participation from school year 2007-2008 was compared to the base year to determine the level of funds earned by each school division. The attached spreadsheet (Attachment A) demonstrates this calculation for each school division and the total incentive funding earned.


Statewide, school breakfast program participation in 2007-2008 was 30.2 percent greater than the 2003-2004 base year participation and was nearly five percent greater than the 2006-2007 participation. Please note that the current fiscal year 2009 appropriation is not sufficient to fully fund the fiscal year 2009 payments to school divisions at $0.20 per meal. The Department of Education will reimburse school divisions at a pro-rated rate in January. In the event additional funds are not made available during the year, the pro-rated payment will remain unchanged. The attached spreadsheet (Attachment A) also provides, in the final column, the pro-rated incentive payment that will be made to each school division.


The state breakfast incentive funds will be paid via electronic data interchange (EDI) on January 16, 2009. This payment will appear on the EDI notice as State School Breakfast Incentive Funds revenue source code 240347.


Funds received by school divisions for this program must be credited to the school nutrition program and may not be used for any other purpose. The school nutrition program financial reports submitted to the Department of Education will be monitored to determine compliance with this provision.


Attachment B to this memorandum is a certification statement that must be returned to the Department of Education no later than January 30, 2009. Signing and submitting this statement completes the documentation required to receive funds for this program. Any school division that receives these state funds but does not complete the certification form and does not reflect the deposit of such funds to the school nutrition program account in their annual financial report submitted to the department in July 2009, will be required to either return the funds directly to the department or the funds will be recovered through a deduction from a future payment for Basic Aid. This certification statement should be submitted, no later than January 30, 2009, to:


Office of School Nutrition Programs

Department of Education

P.O. Box 2120

Richmond, VA 23218-2120


Please direct requests for technical assistance or resources regarding the school breakfast program to Lynne Fellin, associate director of school nutrition programs, at (804) 225-2717 or to the division's assigned school nutrition specialist at (804) 225-2074. Questions regarding the school breakfast funding formula should be directed to the budget office staff at (804) 225-2025.






a. State Incentive Funding for School Breakfast Meals (Fiscal Year 2009) (PDF)

b. Certification Form (Fiscal Year 2009) (PDF)