P.O. BOX 2120




September 26, 2008



Division Superintendents



Billy K. Cannaday, Jr.

Superintendent of Public Instruction



Instructional Personnel Report for 2008-09

The Virginia Department of Education consolidated the collection of instructional personnel information for numerous state and federal requirements, including the No Child Left Behind Act of 2001 (Public Law 107-110) and Title II of the Higher Education Act (HEA). The Instructional Personnel Report should reflect a snapshot of your school division's personnel as of October 1, 2008.

The supply and demand report and information on aggregate counts for central office staff and paraprofessionals will be required as part of this collection. Access to these reporting instruments and the instructional personnel survey is available through the Single Sign-on for Web Systems (SSWS). Each school division has designated a contact person who has the password to access the system.

An online instructions manual for the instructional personnel report is accessible through the SSWS system as well as at the following website:

School divisions will have two options to report instructional personnel information. The first option is to update data rolled over from last year for each instructional staff member, to add information regarding new employees, and to end employment for instructional personnel who left your division.

The second option is to submit a complete file of your instructional personnel via the Web. To assist you in the preparation of the file, you may access the format for this submission at the following website:

As required by the No Child Left Behind legislation, school divisions must report whether instructional personnel have completed high quality professional development annually. If your division elects to use the first option to report this data, the response to this question defaults to a yes reply; the data will need to be changed only for individuals who have not met this requirement.

Please reference Informational Superintendent's Memorandum Number 43, dated February 23, 2007, regarding the revised criteria to designate teachers highly qualified. You may access the memorandum on the following website: It is important to note that effective July 1, 2008, the use of the High Objective Uniform State Standard of Evaluation (HOUSSE) was eliminated with the exceptions specified in Supts. Memo No. 43.

The instructional personnel survey was revised in 2006 to address the flexibility allowed for special education. New special education teachers of two or more academic subjects who are highly qualified in either mathematics, language arts, or science have a two-year window in which to become highly qualified in the other core academic subjects and may do this through the High Objective State Uniform Standard of Evaluation (HOUSSE) process. For each assignment in a special education area, you will be asked two questions regarding the highly qualified teacher criteria:


1)  Is the teacher highly qualified for the course taught?


2)  Is the teacher highly qualified by meeting the flexibility criteria?


All requests for licenses should have been submitted to the Division of Teacher Education and Licensure to ensure that all instructional personnel are properly licensed this school year. If you have questions or need assistance with the licensing of your employees, please contact personnel in the Division of Teacher Education and Licensure.


There are several sections associated with this consolidated data collection. School division personnel should review their data and submit signed verification forms no later than January 30, 2009, to the Division of Teacher Education and Licensure for each of the following sections:


1) 2008-2009 Instructional Personnel (IPAL) Verification Report;


2) 2008-2009 Instructional Personnel (IPAL) Survey Data; and


3) 2008-2009 Supply and Demand Report for School Personnel.


If you have questions regarding licensure, please contact Dr. James Lanham, director of licensure, at or 804) 371-2471. For questions regarding the supply and demand report, please contact Dr. JoAnne Y. Carver, director of teacher education, at or (804) 371-2475. For questions regarding special education and related services personnel questions, contact Paul Raskopf at or (804) 225-2080. Technical questions regarding the submission of the report may be directed to Brian Mason, project technology manager for teacher education and licensure, at or (804) 225-2823.