- What is the First Year Administrator Flag? When should it be “Y”?
- Who is considered a Virginia on-time graduate?
- How are students assigned to cohorts?
- How are Transfer Students Counted in Cohort?
A cohort is a group of students who enter the ninth grade for the first time with the expectation of graduating within four years. The Virginia Department of Education (VDOE) Educational Information Management System (EIMS) tracks the students in a cohort from year-to-year while in high school. Students who transfer to a new high school are subtracted from the cohort of their original schools and added to the cohort of their receiving schools. Students who transfer out of the commonwealth’s public school system to pursue diplomas elsewhere also are also subtracted from the cohort.
An “on-time” graduation rate is the percentage of students in a cohort who earn a diploma within four years of entering the ninth grade. In Virginia, this rate is known as the Virginia On-Time Graduation Rate. The Cohort Dropout Rate, the percentage of students in the cohort who drop out during the same period, is also calculated at the same time as the Virginia On-Time Graduation Rate.
An on-time Virginia public school graduate is a student who earns one of five Board of Education-recognized diplomas – Advanced, Standard, Modified Standard, Special or General Achievement Diploma – within four years of the first time he or she entered the 9th grade.
Students are assigned to cohorts based on when they first enter grades 9-12 in a Virginia public school. For example, a student who entered ninth grade for the first time in 2012 is part of a cohort of students expected to graduate in the spring or summer of 2016. LEP students and students with disabilities, who are allowed more than the standard four years to earn a diploma while still being considered on-time graduates are assigned to cohorts based on when they graduate or otherwise complete high school.
- Students who transfer from one Virginia public school into another Virginia public school are removed from the cohort of the sending school and added to the cohort of the receiving school and retain their assigned state testing identifier.
- Students who transfer out of Virginia public schools – and transfer to a school in another state, a private school or home instruction – are removed from the cohort of the sending Virginia school and division.
- Students who transfer in to Virginia public schools for the first time from outside the commonwealth’s public school system are assigned to a cohort based on the year and grade in which they first entered a Virginia public high school (grades 9-12).
- Students who are incarcerated will be counted as transfers as they leave and re-enter the system. Incarcerated students who re-enter Virginia public schools will be assigned to a cohort based on the year and grade at the time of return to public school.