DATE: July 6, 2018
TO: Division Superintendents
FROM: James F. Lane, Superintendent of Public Instruction
SUBJECT:

2017-2018 SOQ Compliance Data Collection: Compliance with the Standards of Quality and Other Requirements


Each year, in accordance with § 22.1-18: This link takes you out of the Virginia Department of Education website. of the Code of Virginia, the Virginia Board of Education's Annual Report to the General Assembly on the Condition and Needs of Public Education in Virginia includes the level of local school board compliance with the Standards of Quality (SOQ). Other legal, regulatory, and budgetary provisions also specify required annual certifications or responses from each school division, such as certification of compliance with teacher evaluation requirements, pre-Labor Day opening waivers, and conditions for specially funded initiatives. This memo describes this year's process for collecting the information needed to fulfill these requirements through the annual SOQ Compliance Data Collection.

Beginning Monday, July 9, 2018, the 2017-2018 SOQ Compliance and Other Requirements application will be available through the Single Sign-On for Web-based Systems (SSWS) portal. All school divisions must complete data submission via the SSWS portal no later than Friday, August 10, 2018.

Once the data submission is complete in SSWS, the division superintendent and school board chair must sign the signature page of the "SOQ Compliance Verification Report" and submit the signed copy to the Policy Office at policy@doe.virginia.gov: Email link. . (The verification report can be accessed by selecting "Reports" from the menu on the right side of the screen in SSWS.)  After signatures are obtained, please scan and submit via email the entire four-page verification report by August 17, 2018.

In order to ensure the accuracy of the compliance data submitted through this data collection, please be advised that the Virginia Department of Education (VDOE) will seek follow-up documentation from those school divisions that are noncompliant and compare it to information contained in other VDOE databases.

Please review the following information for completion of the 2017-2018 SOQ Compliance Data Collection:

Please note the following amendments made to the SOQ by the 2017 General Assembly which impact the 2017-2018 SOQ Compliance Data Collection:

If you have questions regarding this data collection, please contact the Policy Office at policy@doe.virginia.gov : Email link. or (804) 225-2092.

JFL/EMM/bj

Attachments:

  1. Components of the SOQ Compliance Certification and Other Required Reporting
  2. List of all questions included in the data collection