DATE: June 1, 2018
TO: Division Superintendents
FROM: James F. Lane, Superintendent of Public Instruction
SUBJECT:

Training Opportunity: Medicaid and Schools


The Virginia Department of Education (VDOE) will offer a training opportunity in Medicaid reimbursement and documentation procedures on Tuesday, October 2, 2018 - Thursday, October 4, 2018, at the DoubleTree Hotel in Charlottesville, Virginia.  

Training regarding Medicaid documentation requirements is designed for occupational therapists, physical therapists, speech-language therapists, nurses, psychologists, social workers, special education aides, and clinic aides (both school division and contracted personnel).  Special education directors, special education supervisors, school nurse coordinators, school financial officers, and Medicaid coordinators will also receive information on how to implement and manage the Medicaid billing program.

On Tuesday, there will be two sessions, one designed for the primary Medicaid contact(s) in a school division.  The second session is a presentation about Medicaid and Schools Psychiatry, Psychology, and Mental Health Services.  Multiple breakout sessions will be offered on Wednesday.  On Thursday, a repeat breakout session will be provided on cost-based reimbursement.  A question and answer panel will provide participants with the opportunity to clarify session content and ask questions.  This year, a Continuing Education Units (CEUs) session for Psychologist will not be provided.

Other topics to be addressed include the following:

The VDOE will provide breakfast and lunch on Wednesday and breakfast on Thursday for all registered participants.  There will be a Medicaid Coordinator’s Meeting (only for those that represent a school division as the Medicaid contact) immediately following the Annual Medicaid and Schools Training.  Lunch will be provided at the Medicaid Coordinator’s Meeting.  Exhibitors will be available on Tuesday from noon to 5 p.m., and from 7:30 a.m. to 5 p.m. on Wednesday.
Participants are responsible for their own lodging and other travel costs.  The DoubleTree Hotel will offer rooms at government rates per night (plus tax), until the room block is sold out.  The DoubleTree Hotel is located at 990 Hilton Heights Road in Charlottesville, Virginia.  Please enter the link below into your internet browser to make reservations:

The cost of registration is $25 per participant.  A check must be submitted with two copies of the registration form.  The check must be made payable to the “Treasurer of Virginia.”  No charge cards or purchase orders can be accepted.  The conference registration form is attached and must be returned by September 21, 2018.  Late registrations will not be accepted.  No refunds after September 15, 2018.  Please mail the registration form and payment to:

An email with the link to training materials will be sent to all registered participants a week and a half prior to the event.  Questions and technical assistance requests may be directed to Amy Edwards at email Amy.Edwards@doe.virginia.gov: Email link. ; or by telephone at (804) 692-0150.

JFL/ae/mdd

Attachments:

  1. Medicaid and Schools Annual Training Registration Form
  2. Medicaid and Schools Annual Training Tentative Agenda